Legal EA

Anderson Knight is recruiting a Legal EA for our clients based in Glasgow. You will work collaboratively as part of a team, providing executive assistant and administrative support to the personal team and the wider Personal and Family practice area. This role is key to ensuring we deliver an efficient, high-quality service to the client's external clients.

Key Responsibilities:

• Manage diaries, meetings, travel, and related logistics, ensuring all materials, papers, and itineraries are prepared in advance.
• Handle new client queries, maintaining accurate background details and ensuring a professional first point of contact.
• Proactively manage emails, correspondence, and mail — prioritising, filing to DMS, and ensuring timely action or delegation.
• Maintain case and document management systems, including data input, file organisation, and adherence to "less paper" practices.
• Support lawyers and paralegals during absences by monitoring communications, handling urgent matters, and maintaining workflow continuity.
• Assist with billing, expenses, invoice processing, and financial administration in line with internal procedures and deadlines.
• Draft and proofread correspondence, letters of engagement, and legal documents, ensuring quality, consistency, and accuracy.
• Coordinate internal communication and knowledge sharing, keeping contact lists, databases, and templates updated and accessible.
• Undertake specialist administrative duties such as finance, marketing, and business development support as required.
• Provide general administrative support to the team, including minute-taking, rota cover, and ad hoc tasks under lawyer direction.
• Responsible for ensuring all BigHand and non-BigHand work is complete within required timescales for lawyers and paralegals
• Liaise with legal document specialist to ensure the completion of all BigHand dictation and documents within the required timescales assisting where necessary

Skills and Requirements:

• Experienced in supporting a busy Personal and Family law team, with strong understanding of its workflows and client needs.
• Calm under pressure, able to manage competing priorities and meet tight deadlines with accuracy and professionalism.
• Exceptional communication and interpersonal skills, confident liaising with clients, colleagues, and external contacts at all levels.
• A collaborative team player, willing to assist others and adapt to shifting team requirements and workloads.
• Professional and client-focused demeanour, consistently representing the firm's values and standards.
• Proactive and solutions-oriented, always seeking ways to improve efficiency and service delivery for lawyers and paralegals.
• Flexible and adaptable, open to varying working hours, evolving team structures, and cross-training across practice areas.
• Highly organised and self-motivated, with the ability to prioritise effectively and work independently using sound judgment.
• Strong IT proficiency, including Microsoft Word (track changes/mail merge), Outlook, Excel, and PowerPoint; willing to develop further digital skills.
• Familiarity with Aderant, DMS, and BigHand systems (preferred), with excellent attention to detail in document production and formatting.

Benefits:

• Life Assurance
• Hybrid working
• Performance Bonuses
• Pension
• Income Protection
• Electric car salary sacrifice
• Generous annual leave entitlement (increases with length of service).

If you're interested in this opportunity, please submit your CV in confidence.