Learning & Development Coordinator

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Title
Learning & Development Coordinator

Department
Leadership, Learning & Development, People Team

Office Location
London

Reports To
Learning & Development Manager

Working Hours
35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office, please contact a member of the recruitment team to discuss further.

Firm Description
Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa.

With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

Department Description
The Global Leadership, Learning & Development team is part of the firm's People function and supports the delivery of the People strategy across each of the firm's regions (Americas, APAC and EMEA) through a range of global, regional, and local development programmes, workshops, e-learning, and other career development activities.

Role Overview
The coordinator will be a member of the Hogan Lovells Leadership, Learning & Development team. They will support the design and delivery of a range of global, regional, and local development initiatives: predominantly in-house programmes and workshops and liaising with commissioned external providers as appropriate.

Key Responsibilities / Accountabilities

• Work closely with the Head of Learning & Development – EMEA, the Head of Talent Management and Learning & Development Manager to plan and deliver our global leadership development programmes for senior associates and counsel, which run in either London or Washington, D.C.
• Book and liaise with external vendors and contributors, including hotels, external coaches, actors and other facilitators.
• Coordinate room bookings, catering, room set-up, equipment and technology for HL Lead & Learn programmes, workshops, and events.
• Communicate with participants and internal faculty, including partner sponsors, other contributing partners and coaches.
• Create, update, and distribute programme materials.
• Administer online assessments, feedback surveys, and collate results.
• Manage the running of in-person and virtual programmes, including coordinating additional on-the-ground support, and managing Zoom and Teams meetings.
• Maintain records and databases for different programmes.
• Budget management including process invoices and monitoring expenses related to programmes and workshops, as well as inputting into the annual budgeting process.
• Contribute creative ideas and suggest efficient ways of working where needed.
• Support additional regional programmes as needed.

Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services.
All members of the firm participate in our Responsible Business program.
Person Specification
Qualifications & Training

• Relevant experience with professional development and/or event/meeting planning.
• Proven competency in software applications and technology skills, including MS Office (Outlook, Word, Excel, PowerPoint) and other technology as adopted by the team.
• Experience working with a learning management system preferred.

General Attributes

• Highly detail oriented and organised.
• Positive can-do and self-motivated work ethic.
• Poised and works work well under pressure.
• Prepared to work in a fast-paced, professional office setting.
• Can manage multiple projects simultaneously while adhering to deadlines.
• Excels at working both independently and collaboratively with others.
• Excellent written, oral, and interpersonal skills.
• Easily applies analytical and problem-solving skills.
• Can troubleshoot issues and initiate projects to improve processes.
• Willingness to travel occasionally to the U.S. and Europe for on-site project or programme support.
• Enthusiasm and desire to pursue a career in learning and development.

Agile Working Statement
Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

Equal Opportunities Employment Statement
It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex , gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability.

All vacancies are open to direct applicants. Recruitment agencies; please be advised that we have a preferred supplier list in place for all roles.