Executive Assistant

2 weeks ago

Birmingham, Birmingham, United Kingdom Paragon Personnel Ltd Full time £25,000 - £40,000 per year

Team Assistant - Investment Banking

Location:
 Birmingham

Start Date:
 ASAP (subject to background checks - approx. 3-4 weeks)

Working Hours:
 Monday to Friday, 9:00 AM - 5:00 PM (1-hour lunch break; flexibility required)

Hours per Week:
 40

Overview
A leading global financial institution is seeking a highly organised and detail-oriented 
Team Assistant
 to provide comprehensive administrative support to a group of over 25 junior bankers (Analyst, Associate, and Junior VP level) in its Birmingham office.

This is a fantastic opportunity for someone with 
administration or customer service experience
 looking to step into a corporate environment. Full training and ongoing support will be provided both remotely and on-site. You'll be joining a friendly and supportive team of assistants and will gain exposure to a fast-paced, global investment banking environment.

Key Responsibilities

  • Manage high volumes of incoming calls and emails, relaying messages efficiently and accurately
  • Book meeting rooms and handle room logistics across multiple locations
  • Coordinate travel arrangements including international flights, hotels, visas, and car bookings
  • Prepare and process expense reports in line with company policy
  • Assist with invoice processing and tracking
  • Provide phone and holiday cover for fellow assistants when needed
  • Support bankers with ad hoc admin requests, projects, and team initiatives
  • Collaborate closely with other assistants to ensure seamless day-to-day support

Key Skills & Experience

  • Previous experience in admin, office support, customer service, or coordination roles
  • Proficient in Microsoft Outlook, Word, and Excel
  • Able to manage multiple time-sensitive tasks and competing priorities
  • Excellent attention to detail and reliability
  • Confident communicator with strong interpersonal skills
  • Able to interact with stakeholders at all levels, internally and externally
  • Calm under pressure and adaptable in a fast-paced, evolving environment
  • Discreet and professional, with the ability to handle confidential information
  • Proactive, solutions-focused mindset with a strong "can-do" attitude
  • Comfortable working independently as well as part of a collaborative team

What's on Offer

  • Long-term potential: strong performers may be considered for permanent roles
  • Full training and onboarding provided
  • A professional, inclusive, and dynamic workplace with excellent team culture

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