Workplace Coordinator

7 days ago

London Area, United Kingdom LMA Recruitment Full time £42,000 - £54,000 per year

London, Perm

Fully On-site

Up to £54k annually

We are currently seeking a driven and organised Workplace Coordinator for the London office. This role will provide general facilities and office support and report to the London Workplace Manager.

Responsibilities

  • Organise and host building subcontractor visits/servicing on site.
  • Day-to-day management of catering, cleaning, and plant contracts.
  • Manage weekly kitchen-appliance cleaning and ongoing maintenance schedules.
  • Raise building and parking permits.
  • Lead end-to-end Vicinitee ticket management and maintain accurate records.
  • Assist with workplace-related projects (e.g., construction).
  • Manage office onboarding/offboarding: maintain photo directory; coordinate building access and badges/keys.
  • Serve as Health & Safety Officer and Fire Marshal: annual fire-risk assessment, evacuation drills and internal comms, PAT (portable appliance) testing, and monthly fire-extinguisher checks.
  • Maintain office furniture and equipment; ensure general cleanliness and order.
  • Provide reception cover when required.
  • Handle ad-hoc workplace requests, including external errands, as needed.
  • Assist with office activities, events, and other business needs as assigned.
  • Attend and minute meetings with the Workplace Manager.
  • Manage off-site warehouse space.

Required Skills & Experience

  • 3+ years' administrative or facilities management experience.
  • Strong computer skills; proficiency in Microsoft Office (Word, PowerPoint, Excel).
  • Minimum A-Level education.
  • Self-motivated; able to work independently with minimal supervision.
  • Excellent interpersonal and communication skills.
  • Strong work ethic and team-player attitude; willing to help teammates as needed.
  • Flexible working style to meet changing business needs.
  • Ability to work under pressure.
  • Strong organizational and problem-solving skills.
  • Willingness to work occasional evenings or weekends.
  • Full UK driving license (for occasional off-site cover/errands).
  • Familiarity with Verkada and Lenel security systems (useful).
  • Interest in food, beverage, and events (useful).

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