Event Coordinator

Event Coordinator

Full-Time

Hybrid

Bradford, UK

Now boarding: Your career in travel is ready for take-off.

Corporate Travel Management (CTM) is undergoing an exciting period of growth as worldwide travel returns. If you're ready to embark on a career with a global leader in business travel, we want to hear from you.

At CTM, our people are at the heart of everything we do. We know that our diverse team is the reason CTM is the award-winning TMC we are today, which is why recruiting like-minded travel enthusiasts is an important part of our business' success and growth.

About CTM

CTM is an award-winning provider of travel service solutions spanning corporate, events and sports markets. Headquartered and founded in Australia, CTM has offices all around the world, including Europe, Asia, North America, Australia and New Zealand.

About the Role

The Event Coordinator is a dynamic role focused on planning, organising, and executing events from start to finish. This position requires excellent organisational and communication skills to manage all aspects of an event, including venue selection, vendor negotiations, budgeting, and some on-site logistics.

The coordinator serves as the primary point of contact between clients, suppliers, and internal teams, ensuring every detail aligns with the event's goals and exceeds participant expectations.

With a proactive approach and strong problem-solving abilities, the Event Coordinator is responsible for anticipating challenges and adapting plans to deliver seamless, memorable events that enhance the organisation's brand and objectives.

Key Responsibilities

• Supporting Senior Event Operations Manager, working across multiple projects
• Supporting with information for proposals
• Collaborative working with clients on shared Smartsheet's
• Delegate management including dealing with enquires
• Rooming list management
• Contracting
• Supplier liaison
• Administration duties including managing and updating databases
• Supporting with budgets and cost tracking
• Supporting with on-site delivery

Skills & Experience

• Experience in Event Planning:
  Background in event planning, hospitality, or project management with a history of executing successful events.
• A minimum of three years' experience in an agency environment is required.
• Organisational Skills:
  Excellent time management and multitasking abilities, with strong attention to detail.
• Communication & Interpersonal Skills:
  Effective verbal and written communication skills to liaise with clients, vendors, and internal teams.
• Budgeting & Resource Management:
  Proficiency in creating and managing budgets and ensuring cost-effective resource allocation.
• Vendor & Negotiation Skills:
  Experience negotiating with suppliers and vendors to secure favourable terms and quality services.
• Technical Proficiency:
  Familiarity with event management software and tools to streamline planning and execution.
• Problem-Solving & Adaptability:
  Creative and proactive in addressing challenges, with the ability to adapt quickly under pressure.

Join our crew and help CTM take flight. Apply now and pack your skills for a business travel journey that promises growth, discovery and plenty of first-class moments.

What to expect from the recruitment process

• Every hire starts with a chat with our Talent Acquisition team, if your profile is selected you will be contacted by phone or email (please check your spam folder);
• Then, if you are progressing, the hiring manager will invite you to an interview, usually on Teams;
• If you are successful we will invite you to our office for a final stage interview.

Wherever possible we will provide you with feedback, however we are a small team and often we won't be able to do so until after we fill the vacancy.

CTM is a responsible employer and is dedicated to conduct thorough right to work checks in the interests of both parties, candidates and the company. Candidates selected and invited to an interview will be invited to a mandatory 15 min call with the TA lead to produce their RTW documents. This call is a mandatory step for all candidates regardless of their RTW status. This call is confidential and conducted by HR professionals only.

CTM is a Disability Confident Employer. Do not hesitate to connect with our Recruitment team if you need to discuss arrangements

Reward & Recognition

Our learning platform CTM Learning, our annual conference the All Stars, our High-Performance programme and a global leadership programme.

Employee Wellbeing and Flexibility

Our wellbeing platform Vitality, our Employee Assistance Programme (EAP), our new private healthcare Medicash + our mental health first aiders.

Most of our roles offer a hybrid working pattern, with 3 days per week in the office. Where permitted and depending on the role, we can offer flexible start and finish times to suit your other commitments and support a healthy work-life balance. We are committed to finding a setup that works for you and the business.

Sustainability Focus

Principles of Governance, People, Planet, and Prosperity,
CTM's Sustainability Strategy identifies material issues and outlines initiatives to achieve this.

CTM is the Data Controller with respect to the personal information you provide during your application. We will use this information solely to process your application, and our legal basis is that you are considering taking up an employment contract with us. We may share this information with our parent company in Australia, but otherwise we will not disclose it to any other organisation. If you take up employment with us, we will keep the information for the duration of your employment, otherwise we will destroy it 2 months after the post is filled.

All the information that we ask for in application forms has to be completed for your application to go ahead. There is no profiling or automated decision making applied to the personal information you supply. You have all the legal rights with your personal data as laid out in the General Data Processing Regulation (GDPR) and the Data Protection Act 2018, including the right to complain to the Information Commissioner's Office. Our Data Protection Officer may be contacted