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Executive Assistant to the CEO
2 weeks ago
A prestigious global organisation is seeking an accomplished Executive Assistant to support their Chief Executive Officer in London. This is a unique opportunity to play a pivotal role at the heart of a business that is genuinely changing the world through its advanced portfolio of consulting, applications, business process, cloud, and infrastructure services. You will be empowered to collaborate with brilliant colleagues and clients on exciting projects that have real impact.
What You Will Do
- Manage the CEO's dynamic calendar, complex international travel, and overall time optimisation in line with company policies.
- Provide meeting support by tracking key actions and decisions to ensure effective business follow-up.
- Serve as a trusted liaison between the CEO, internal teams, and external partners, maintaining professionalism and confidentiality.
- Oversee administrative tasks including document preparation, presentations, expenses, and diary management for the CEO and direct reports.
- Support executive initiatives, projects, events, and ad hoc activities to ensure smooth office operations.
- Collaborate with senior leadership and partners to maintain alignment, timely delivery, and clear communication.
- Handle all sensitive information discreetly and represent the CEO's office with integrity.
- Coordinate high-profile events and special projects, ensuring seamless end-to-end delivery.
- Prepare accurate, polished presentations and reports for board and strategic meetings.
- Drive administrative excellence by identifying and implementing process improvements.
What You Will Bring
- Proven experience as an Executive Assistant in a fast-paced, dynamic environment requiring adaptability and efficiency.
- Fully fluent in English and Japanese, enabling effective communication across global teams and stakeholders.
- Strong interpersonal skills with the ability to build trusted relationships and collaborate across all levels.
- Highly organised with exceptional multitasking abilities and a focus on quality and timely delivery.
- Emotionally intelligent and culturally aware, handling sensitive matters with professionalism and discretion.
- Advanced in Microsoft Office (Outlook, Excel, PowerPoint) and proficient in digital collaboration tools.
- Dependable team player who works effectively both independently and within a supportive environment.
- Resilient under pressure, maintaining composure and confidentiality at all times.
- Proactive problem-solver with a solutions-driven approach to evolving priorities and challenges.
Apply today
Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates
