Examinations Manager

THE GRAMMAR SCHOOL OF KING EDWARD VI

Job Title: Examinations Manager

Reports to: Deputy Headmaster

Hours:

30 hours per week during the Autumn Term and Spring Term

37 hours per week during the Summer Term.

Plus 8 days during Autumn

This is a term time only position.

Please note: Flexible working pattern will be considered by negotiation.

Salary Scale: NJC Points Actual salary range is £22,027 - £23,769 plus annual uplift)

Purpose of Job: To oversee the smooth running of the internal and public examinations.

ROLES AND RESPONSIBILITIES

Invigilation

· Organise the recruitment of sufficient invigilators

· Lead training sessions for new invigilators and facilitate termly invigilator meetings

· Devise a schedule for invigilators in advance of each examination series

· Ensure each examination hall meets JCQ regulations

Internal Examinations

· Organise MidYIS tests in collaboration with the Head of Lower School

· Facilitate LAMDA Examinations

· Organise University Entrance Examinations

· Liaising with Heads of Department to finalise examination requirements

· Construct and manage the examination timetable for

· A Level Mock Examinations

· Mid A Level Mock Examinations

· GCSE Mock Examinations

· Mid GCSE Mock Examinations

· School Examinations (Year 7-9)

· Support Academic Departments in the administration of assessment-based competitions

External Examinations

· Oversee Examination entries, withdrawals and amendments to Public Examinations

· Publish the Examination Dates for GCSE and A Level Examinations

· Construct and manage the overall timetable for the examination season

· Establish the rooming requirements for the summer examination season

· Ensure accurate entry of examination base data into SIMS

· Verify examinations entries with Heads of Department

· Produce and distribute timetables, Examination booklets and ID cards for students

· Coordinate pre-exam tasks such as seating plans and invigilator rotas

· Communicate JCQ regulations clearly to students, teachers, and parents.

· Order Examination materials including answer and formulae booklets

· Liaising with Heads of Department to organise Speaking Examinations

· Liaising with Heads of Department to submit NEA marks and evidence

· Liaising with Heads of Department to finalise practical examinations

· Oversee the Moderation process with Heads of Department

· Manage contingency planning for examination disruptions

· Ensure compliance with JCQ inspection visits

Access Arrangements and Special Consideration

· Liaising with the SENCO to ensure an accurate list of access arrangements is maintained

· Administer access arrangements and monitor their implementation

· Record access arrangements on SIMS

· Liaising with Heads of School to ensure an accurate list of special consideration is maintained

· Ensure relevant documentation required by JCQ is completed for each access arrangement/special consideration

· Provide training to invigilators on implementing access arrangements correctly

Post Results

· Manage the issue and distribution of GCE and GCSE Certificates

· Communicate procedures for Post Results services and Results Days

· Manage the dissemination of results on Results Day, including communication with those unable to attend in person

· Publish grade boundaries to students and Heads of School/Heads of Department

· Share candidate score breakdowns to Heads of Department

· Set deadlines for Priority and Non-Priority Exam Scripts and Remarks

· Coordinate and process appeals and reviews of marking, ensuring deadlines and documentation are met

· Maintain an up-to-date record of examinations results for GCSE and A Level

· Produce relevant statistics for External Publications (e.g. Sunday Times Parent Power)

In Year Admissions

· Liaison with the Headmaster regarding admissions

· Responding to parental queries regarding admissions

· Organisation of in-year admissions including in-year testing

· Maintain records of in-year testing outcomes and decisions

11+ Examination

· Liaison with the local authority to oversee the running of the examination

· Devise a schedule for invigilators

· Ensure each examination hall follow the agreed regulations

· Liaison with the local authority regarding access arrangements

Administration

· To oversee the School Parents Evening booking system

· Conduct an annual review and update of all policies and procedures to ensure compliance with JCQ

· Support the Head of Centre in the prevention, identification, and reporting of malpractice or maladministration

· Any other duties which may reasonably be required.

PERSON SPECIFICATION

Professional Attributes:

· Experience of working with databases (ideally SIMS)

· A high degree of competence in ICT

· An ability to:

· communicate effectively with a range of audiences

· work to deadlines

· listen, reflect and have the capacity to be flexible

· A determination to build professional relationships and work sensitively with all colleagues, students, parents, Governors and outside agencies

· A willingness to promote the School's ethos.

Personal Qualities:

· A positive and enthusiastic outlook

· Excellent communication, organisational and inter-personal skills

· Self-reliance and self-confidence

· Self-awareness

· Integrity

· An attention to detail

· A well-developed sense of proportion and humour

· Resilience and stamina to cope with the demands of the job.

QUALIFICATIONS:

Essential: Minimum GCSE in English and Maths.

Desirable: A Level or other professional qualifications

APPLICATION PROCESS:

The School will only accept applications from candidates completing the relevant Application Form in full. CVs will not be accepted in substitution for completed Application Forms.

Please contact to request an application form.

SAFER RECRUITMENT:

King Edward VI School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. All applicants are required to declare any criminal convictions or cautions, or disciplinary proceedings related to young people.

Applicants must undergo child protection screening, including checks with past employers and DBS and barred list checks. Online checks will be completed for all shortlisted applicants.

Job Types: Part-time, Permanent

Pay: £33,699.00-£36,363.00 per year

Benefits:

• On-site parking

Work Location: In person