HR & Admin Assistant

1 week ago

Sunderland, Sunderland, United Kingdom AESC Full time £20,000 - £40,000 per year

Expectations:

We are looking for an HR & Admin Assistant with exceptional organizational skills and a methodical approach to tasks. The ideal candidate is self-motivated and detail-oriented and maintains structured workflows. This role involves significant responsibility in managing administration procedures for Vendors and our own employees on Short-Term or Long-Term Assignments (STAs) , ensuring a smooth and compliant journey for international projects.

We value candidates who are eager to tackle difficult problems, push the limits of what is possible, and prioritize team success beyond their own achievements. Additionally, we require an unwavering positive attitude towards sustained hard work. Join us in this exciting opportunity to contribute to the expansion of our product portfolio and make a significant impact in advancing energy sustainability.

Key Responsibilities:

  1. Provide support for
    invitation letters
    , including signing and record tracking for short-term assignees and business travelers.
  2. Manage
    housing and car rental arrangements
    for short-term assignees, maintaining close communication and coordination with project teams and the employees to ensure proper planning and allocation.
  3. Communicate with current housing and car rental vendors, handle
    vendor management
    and invoice processing, and identify new housing suppliers when necessary.
  4. Assist and support short-term assignees with
    business insurance registration
    , and potentially provide further support on payroll and National Insurance (NI) matters depending on specific circumstances.
  5. Support
    visa application
    processes when required, working closely with both China and UK teams to ensure smooth coordination and timely information sharing.

Qualifications:

  1. Currently enrolled bachelor's students from all disciplines are welcome to apply, with a preference for those majoring in Human Resources, Administration, or Management.
  2. Fluency in both English and Chinese is required.
  3. Previous experience in administration coordination or related fields is highly preferred.
  4. Ability to work independently and with high self-motivation.
  5. Exceptional organizational and planning skills, with a keen eye for detail.

Contract Details:

This position is preferred on a 6-month contract basis, with the possibility for further opportunities based on performance and organizational needs.

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