Accounts Administrator

2 weeks ago

Sheffield S PH, United Kingdom Tufcot Engineering Ltd Full time £29,120 - £30,260 per year

Tufcot are a well-established family business who have been operating for over 40 years and are the sole manufacturer of Tufcot Composite materials. We are seeking an Accounts Administrator to help support in our busy central office. We are looking for someone who is self-motivated with a keen eye for detail and has the ability to multitask whilst working to deadlines.

The below is the range of tasks that are completed within our accounts and administration office so the below are shared amongst a team

Accounts Duties

  • Purchase Ledger - Process purchase invoices from Suppliers – Including gathering all relevant paperwork and accurately inputting on Sage 50 Accounts
  • Sales Ledger – check and issue invoices to customers by email.
  • Produce and issue customer credit notes as agreed
  • Online Banking - Daily entry of transactions on to Sage 50 Accounts and reconciliation. This includes current account and several different currency accounts and petty cash
  • Process Customer Pro-forma's efficiently including creating new customer accounts.
  • Credit Control – Issuing monthly statements to customers.
  • Chase up overdue invoices by telephone, email or other means and keep the customer account on Sage up to date via comments.
  • Assisting with monthly supplier payment schedules.
  • Generating reports using Sage 50 to support other departments on request

Admin Duties

  • Answer incoming calls and welcome visitors, ensuring they are directed to the correct departments and that accurate messages are recorded and passed on to the relevant people.
  • Managing and organising the shared email boxes - accurately filing emails in the correct folders for the relevant departments to action, alongside completing the ones relevant to your own department.
  • Handle purchase ordering, including placing orders with suppliers, completing all required paperwork, and updating relevant order logs.
  • Dispatching Goods – Including producing delivery notes, proforma invoices, export invoices, certificates of conformity and booking the relevant carriers in.
  • Liaising with the Production and Packing department, if necessary, when dispatching goods
  • Other general duties e.g. controlling refreshments for workshop, filing, liaising with customers to meet their needs.
  • Providing all departments with admin assistance for any relevant tasks as requested.

Perform any other task requested by the Financial Controller or Company Director.

Working Hours

Monday to Friday 8am to 4.30pm (40 Hours)

Required Core Skills:

  • Excellent written and verbal communication skills.
  • A polite telephone manner with a professional positive attitude when communicating to external and internal stakeholders.
  • Good computer skills and experience of using Sage 50 Accounts, MS Excel, MS word, MS Teams and web browsers for access to various portals.
  • Excellent organisational and numerical skills
  • Accuracy and strong attention to detail to ensure precise financial record keeping.

Company Benefits

  • Profit Based Bonus Scheme
  • Longevity Bonus
  • Quarterly Bonus based on your own performance
  • Annual Leave of 33 days including Bank Holidays (Pro-rata for part time employees)
  • Westfield health or your birthday as an extra holiday day
  • Organised on site events/perks
  • Pension Scheme
  • Free Parking
  • Events out of work, in work hours
  • Day Shift

Job Types: Full-time, Permanent

Pay: £29,120.00-£30,160.00 per year

Benefits:

  • Company events
  • Company pension
  • Free parking
  • On-site parking

Experience:

  • Sales Ledger: 3 years (required)
  • Purchase Ledger: 3 years (required)
  • Accounts: 3 years (required)

Work Location: In person

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