P2P Administrator

Job Req ID: 305795

Posting Start Date: 27 Nov 2025

Location:

Birmingham, West Midlands, GB, B37 7HQ

Contract Type: Full Time

Job Advertisement:

Who We Are
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What We Do
We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Contract:
Full Time, 6 months fixed term contract

Location:
Home-based within the Birmingham Area with occasional office attendance

Working Hours:
37.5 hours per week, Monday to Friday

Are you organised, confident, and ready to play a vital role in supporting a large and growing organisation within the UK Defence sector? Do you enjoy working with people across all levels and have a talent for navigating financial systems such as SAP? If so, this could be the perfect opportunity to join VIVO as
P2P Administrator.
About The Role
As a P2P Administrator, you will support the processing and management of invoices within a specialised area of our Purchase-to-Pay team. This role focuses on overhead invoices such as stationery orders and general business costs. It does not relate to contract-specific billing.

Whilst dealing with the invoices, many of our suppliers and vendor accounts are complex, which requires strong attention to detail and confidence in navigating structured finance processes. You will work closely with various colleagues across corporate functions, site teams, and senior stakeholders to resolve queries, making this a forward-facing and highly interactive role.

You will be working daily within the SAP ECC system to investigate data, review submissions, resolve queries, and ensure accuracy of information. This is not a back-office role; it requires initiative, communication skills, and the ability to manage your own workload effectively.

You will be part of a wider P2P team of around fifteen people, but day-to-day you will work closely within a team of two, collaborating to support the smooth running of our financial operations.

What You'll Bring
You will be confident working in SAP ECC and comfortable dealing with vendor invoices, data validation and process accuracy.

Communication will be central to your role, as you will be in regular contact with colleagues at all levels, from site-based teams to senior corporate stakeholders. You should be proactive, well organised and able to manage queries with professionalism and clarity.

A background in P2P, invoice processing or finance administration will be beneficial, as will the ability to work independently while remaining aligned with the needs of the team. BPSS clearance will be required for the role.

This role is primarily home-based, with occasional travel to our Birmingham office. While visits are infrequent, being based within a reasonable distance of Birmingham is essential to support occasional team collaboration and training.

Why Join VIVO?
This is an excellent opportunity to work within a respected organisation that supports critical national infrastructure, while developing your skills in P2P processes, SAP and finance operations. You will join a supportive team, gain exposure to varied stakeholders, and be part of a business with strong values and a clear commitment to growth.

If you are motivated, detail-oriented and ready to join a team where your contribution truly matters, we would be delighted to hear from you.

Apply now and help support the future of Defence infrastructure at VIVO.
We offer;

• 6% employee matched pension contribution
• 25 days annual leave plus bank holidays
• Life assurance policy

VIVO Defence Services
The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.