Regulatory and Quality Admin Assistant

About Us:

We are The Beauty Tech Group. Driven by a mission to bring cutting-edge beauty technology into homes across the globe, CurrentBody evolved into The Beauty Tech Group.

We were built to lead, not follow—pioneering the future of beauty tech through innovation, expertise and transparency. From revolutionary at-home devices to transformative skincare solutions, our portfolio of brands—CurrentBody Skin, ZIIP Beauty, Tria Laser and CurrentBody Skin: The Clinic— is changing the way the world approaches skincare.

At The Beauty Tech Group, we're not just creating products; we're building the future of beauty.

About the Team:

Our Regulatory Affairs team plays a vital role in ensuring that our products meet global compliance standards and are brought to market safely and effectively. Working closely with project managers, suppliers, and cross-functional teams, we support the launch of innovative beauty and medical device technologies with a strong focus on quality and regulatory compliance.

About the Role:

We are seeking a proactive and detail-oriented Regulatory and Quality Admin Assistant to join our team.

This role will provide essential administrative support to the Regulatory Affairs function, ensuring smooth day-to-day operations, accurate documentation management, and timely sharing of reports. The ideal candidate will have prior experience in a regulatory or quality environment, preferably within the medical device or healthcare industry, and a strong ability to manage multiple priorities with accuracy and discretion.

Key Responsibilities:

· Provide administrative assistance to the Regulatory Affairs team

· Organise and maintain regulatory files to ensure accurate and compliant record-keeping

· Support preparation of documentation for audits and inspections.

· Collate and share updates with internal teams, ensuring deadlines are met.

· Assist in the preparation, review and formatting of quality management documentation (including but not limited to SOPs and regulatory reports)

· Support the maintenance of documentation control systems, ensuring timely approval and distribution of controlled documents

· Assist in maintaining the eQMS system (including but not limited to document upload, access control and user support)

· Assist in the maintenance of compliant technical files in line with the applicable regulatory requirements in the appropriate territories

· Maintain training records and support the necessary training coordination related to regulatory and quality requirements

· Liaise with suppliers, project managers, and internal teams to gather regulatory information.

· Maintain project trackers, databases, and dashboards for submission status and milestones.

· Ensure the proper filing and traceability of certificates, DoCs and product registration records

Candidate Requirements:

· Previous administrative experience in a regulatory, compliance, or quality setting

· Experience in the medical device or healthcare industry (ideally some knowledge of EU or UK MDR, ISO 13485 and FDA regulations) preferred.

· Familiarity with regulatory and quality documentation, submission processes, and file maintenance.

· Strong organisational and time-management skills with attention to detail.

· Proficiency in Microsoft Office Suite and document management systems.

· Excellent written and verbal communication skills.

· Reliable, proactive, and adaptable to changing priorities.

· Comfortable handling confidential and sensitive information.

· Ability to work independently while being a collaborative team player.

· Ability to work in a fast-paced environment across multiple projects simultaneously

Some of our Benefits:

25 days holiday plus bank holidays

Auto Enrolment Pension Scheme

Staff discount across our brands (CurrentBody, ZIIP & Tria)

Perks at Work – discounts across partner brands

Hybrid working – home working on Wednesdays

Free On-site parking

Supported Studies

Employee Assistance Program Scheme

Regular Social Events

On-site subsidised gym (Alderley Park HQ)

Cycle to Work Scheme

Electric Vehicle Scheme

Subsidised Travel from Manchester via Zeelo App

What happens next?

Our talent acquisition team will be in touch if you're successful so keep an eye on your emails. We'll arrange a short call to learn more about you, as well as answer any questions you have. If it feels like we're a good match, we'll share you CV with the hiring manager to review. Our interview process is tailored to each role but typically you can expect a two-stage interview process;

1st stage – An informal 30-minute video call with the hiring team to discuss your skills and relevant experience. This is a great opportunity to find out more about the role and to ask any questions you may have.

2nd Stage – A one-hour interview where you can expect competency questions. In most cases this is held in person.

As an inclusive employer please do let us know if you require any reasonable adjustments.

Equal Opportunities

At The Beauty Tech Group, we are committed to creating a diverse and inclusive environment, where all our employees have equal access to opportunities. We strongly encourage applications from all backgrounds, which will be considered regardless of race, colour, religion or belief, gender expression, sexual orientation, national origin, pregnancy and maternity, disability, or age.