Secretary

Description
Role: Secretary
Department: Professional Standards
Location: Churchill Way, Sheffield
Salary: £25,242 - £27,204 (pro rata)
Hours: 24
Contract Type: Permanent
In this role you will provide ana comprehensive to Senior Officers to enable the Department to operate with maximum efficiency and you will assist Senior Officer in respect of any commitments at a regional or local level, developing a good understanding of their portfolios.

The working days are Monday - Wednesday

Key Responsibilities

• Provide a comprehensive service to the Head of Dept, using own initiative daily to make appropriate decisions, managing their time to ensure opportunities for efficiency are maximised and maintaining a high level of confidentiality, discretion, and professional integrity.
• Maintain and update the electronic diafryr of the Head of Dept, including the booking of appointments, arrangement of meetings and forward diary planning to maximise their availability and effectiveness.
• Be fully conversant with Microsoft Office applications and produce accurate and professionally presented correspondence and documentation.
• To arrange and attend local and regional meetings are required, collating, preparing, and circulating papers in advance, updating action schedules from meetings, and progressing subsequent actions.
• To maintain and develop role specific administrative systems and procedures, maximising the use of desktop technology to improve operational efficiency and office processes. Maintain effective filing, retrieval, and management of both paper and electronic based systems to support audit trails and effective use of information. Maintain up to date records, ensuring archive material is safe and retrievable.
• Receive incoming correspondence and prioritise accordingly.
• Make and receive phone calls, using initiative and judgment when handling enquiries at varying levels, liaising both internally and externally with partners and other Forces.
• To assimilate, manage and communicate a wide range of information, some of which will be sensitive and complex.
• To receive visitors and arrange appropriate hospitality as required.
• Preparation of files and background materials for meetings attended by Senior Officers.
• To undertake typing to support the department when required.

Skills And Experience

• Experience of managing busy diaries/conflicting appointments and prioritising appropriately.
• Able to produce clear and concise documentation, such as agendas, certificates and action schedules.
• Recent experience of working in an office/secretarial role.
• Good standard of education (for example 5 GCSE's A-C or equivalent).
• High level of computer literacy and competency in the use of Microsoft Applications including Teams, SharePoint, Word, Excel, and PowerPoint.
• Ability to work accurately under pressure.
• Ability to touch type with speed and accuracy.

Skills and experience as documented in the role profile need to be evidenced in your application to be considered for interview
For more detailed information relating to the role, skills and experience for this role, please
click here
to view the role profile
What We Offer
We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• A highly competitive salary and access to a generous pension scheme
• Generous annual leave allowance
• A wide range of family friendly policies including enhanced maternity, paternity and adoption leave
• Flexible working arrangements including flexi-time and hybrid working
• A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust
• Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police
• Employee Assistant Programme (accessible 24/7) offering confidential support and advice
• Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme
• Committed to embedding sustainability: South Yorkshire Police Sustainability Strategy
• Membership to the Sports and Social Club
• Access to a wide range of staff support groups and networks

Eligibility
Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards
South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

South Yorkshire Police's Key Values
At South Yorkshire Police we have 3 key values which run through everything we do Fairness, Integrity & Trust, the attached document details the key behaviours we expect all employees to adhere to.

Smarter Ways Of Working
South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a hybrid role.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

Vetting Level
The vetting level for this role is Management Vetting (MV). If successful your vetting will be reviewed and uplifted. For further information please contact the Vetting Unit on

Contact Details
For further information about the role, please contact
: Joanne Murphy on
Closing Date: 24th November 2025
Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Recruitment Manager and the Line Manager for the role.

How To Apply
Please click 'Apply'
Candidate Information
Please note that, should you be successful at the interview stage and before appointment, the relevant pre-employment checks are required. These include references, medical clearance, vetting clearance and sickness absence criteria check.

Diversity & Inclusion
Applications are particularly welcome from female and ethnic minority candidates.

It is really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome applications from these valuable underrepresented groups
.
If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on

In addition, we will look to support anyone who requires Part Time/Job share working hours.
Documents To Review
For the Police Staff Recruitment Vetting Handbook - Please Click here

For Application Guidance and Tips - Please Click Here

For the FIT Values of South Yorkshire Police - Please Click Here

View Our Recruitment Video