Team Project Co-ordinator

Job title:
Team Project Co-ordinator

Salary:
Up to c£35,000 dep on exp + benefits

Location:
London/hybrid (2-3 days a week onsite)

Job type:
Permanent

Hours:
Full-time

The role

We're looking for a confident, organised and enthusiastic
Team Project Co-ordinator
to join our People Team, supporting the
Chief People Officer (CPO)
and the wider team to deliver a range of strategic and operational initiatives here at The London Clinic,
a not-for-profit private hospital and registered charity dedicated to advancing healthcare
.

A key role in the team, this is a varied and hands-on role, perfect for someone who thrives on variety, enjoys making things happen, and loves bringing people together. You'll play a central part in keeping the team organised and connected, from managing diaries and meetings, working with data and co-ordinating projects and hospital-wide events.

This role may suit you
if you have
experience in a team support, events or co-ordinator role and are looking to broaden your scope, have an interest in HR, people experience or organisational culture. Or, you may be a post-grad with some corporate experience behind you looking for your next step..

In this role, you will be able to provide a balance of structure and creativity, bringing both order and energy to a busy team environment, so if you would like to develop your career in a
purpose-led
organisation where your work directly supports a positive culture and great employee experience, this could be the role for you

About us

Established in 1932, The London Clinic is one of the UK's largest private hospitals, with eight state-of-the-art facilities in the heart of London's medical community around Harley Street.
As a charity
, we reinvest in cutting-edge treatments, technology, and facilities to benefit our patients, staff, and the wider community.

We offer a comprehensive range of services, from complex medical and surgical procedures to specialist cancer care. The London Clinic is known for its supportive, collaborative culture where every contribution is valued, guided by our core values:
We go further, We work as one, We personalise care.

Key Duties

Project co-ordination and tracking

• Maintain and update the people calendar of all People team projects and initiatives
• Ensure progress against timelines, flagging risks, delays or significant project overlap
• Prepare monthly updates and project summaries for discussion with the CPO and leadership team
• Building strong working relationships across the team, to ensure project alignment and timely delivery
• Support communication and engagement around key People team initiatives

People and Culture Committee reporting

• Take ownership for coordinating and preparing the People and Culture Committee Report, working closely with the People Leadership team to ensure timely completion
• Responsible for creating the dashboard and any supporting detail, presenting the information with clarity and impact

Project management

• Lead and co-ordinate projects such as our Loyalty Awards, Festive celebrations and Recognition programmes along with other people focussed initiatives, working with colleagues and external suppliers to make sure every detail is spot on
• Drive continuous improvement in how we celebrate, recognise and support our people
• Use project tools and schedules to track project progress
• Source, negotiate and co-ordinate venues and logistics for events and meetings, ensuring smooth delivery and cost-effective solutions
• Connecting with key stakeholders on executive events and diary management

Operational support

• Manage the people team invoicing processes, ensuring accuracy and timely payments in partnership with our Accounts Payable team
• Provide diary management and light touch support to the CPO, including coordination of all team meetings and agendas and support with on-call management of CPO
• Ensuring that new suppliers are set up correctly in the system liaising with suppliers and setting expectations of payment dates

Skills and Experience

• Proven experience in project co-ordination / management with the ability to plan and track multiple projects
• Experience of working with senior leaders or committees, including preparing high quality reports and presentations
• Data and analytical experience, with the ability to interpret people related metrics into insights
• Sound understanding of financial processes including processing invoices, tracking spend and maintaining accurate records
• Strong organisational and time management skills, juggling multiple deadlines
• Confidence in using project management tools and Microsoft Office suite (desirable)
• Excellent written and verbal communication skills with the ability to present information clearly and creatively
• Data awareness with the ability to look for trends and insights
• Discretion and professionalism when handling confidential information
• Strong attention to detail and commitment to quality
• Curious and proactive, with a continuous improvement mindset

Benefits

We offer a range of benefits including flexible working and great career opportunities. Our core benefits are:

• Private Medical Insurance
• Contributory pension scheme (total contribution up to 20%)
• 25 days holiday plus bank holidays
• Life assurance
• Travel season ticket loan
• Family friendly benefits
• A range of retail discounts
• Excellent career development; with clear career pathways and access to further education

We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre-employment checks are undertaken in accordance with industry standards and regulations, and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS). If you would like further information about our safer recruitment policy then please contact a member of our recruitment team.

​​​​​​​The London Clinic is proud of its diverse workforce and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills and experience for the job, please apply - we would love to hear from you regardless of your background.