PA to Deputy Head

Latymer Upper School
– London's leading fully co-educational independent school, renowned for its academic excellence, vibrant community and innovative spirit – is seeking a
PA to the Deputy Head (Pastoral) and Administrator.
The successful candidate will provide comprehensive secretarial and administrative support to the Deputy Head (Pastoral), as well as to the Heads of Lower and Middle School.

Key Responsibilities

• Managing incoming correspondence and the Deputy Head's diary.
• Arranging appointments with parents for the Deputy Head, Assistant Heads and Heads of Year 7 to 11, and occasionally assisting with parents' evenings.
• Taking minutes of pastoral meetings as required.
• Liaising with parents, staff at all levels and outside agencies, including the nurse and the sports administrator.
• Filing paperwork in appropriate physical and digital files.
• Arranging and recording Head of Division and Head's detentions on iSAMS and CPOMS, in consultation with the relevant staff.
• Managing the Head of Year and Head of Division detention rota.
• Managing CPOMS Staff and CPOMS Student Safe, including liaising with the company, adding new staff and coordinating with the DSL to adjust access where necessary.
• Preparing weekly reports for Heads of Year on merits, detentions and notices.
• Creating bespoke reports from iSAMS and CPOMS as required, such as attendance or academic reports.
• Ensuring Smoothwall alerts are added to CPOMS and relevant staff are informed.
• Liaising with the Admissions team regarding new joiners and leavers, including managing safeguarding files and their timely transfer.
• Working with the Attendance Office, IT and Compliance teams to produce reports and ensure appropriate safeguarding documentation and training.
• Keeping pastoral documents, posters and School Portal pages up to date, ensuring information is accurately displayed and distributed.
• Supporting additional administrative and pastoral duties, including Yondr pouch management, EDI meetings and "Every Name Matters" administration.

Skills and Experience

• Excellent secretarial, organisational and administrative skills gained through experience as a Personal Assistant.
• Ability to maintain confidentiality and discretion while remaining calm under pressure.
• Exceptional organisational abilities with a keen eye for detail and accuracy.
• Excellent telephone manner and ability to deal sensitively and tactfully with parents.
• Confident and professional in representing the department and engaging with a wide range of audiences.
• High standard of written and spoken English.
• Ability to work independently with minimal supervision as well as collaboratively within a team.
• Excellent IT skills, including proficiency in Google Docs and Microsoft Word and Excel.
• Experience of, or willingness and ability to learn, new systems such as iSAMS and CPOMS.
• Flexible, adaptable and possessing a positive "can-do" attitude.
• Strong interpersonal and communication skills.
• Commitment to safeguarding and promoting the welfare of children.
• Previous experience working in a school or educational environment (desirable).

Benefits

• Generous holiday provision of 33 days per year, including bank holidays, rising to 38 days after five years of service.
• Family-friendly policies offering enhanced maternity, paternity and shared parental pay, alongside flexible working options and a career break scheme.
• Employee assistance programme available 24/7, providing counselling, information, legal and financial advice.
• iPads and laptops provided for all teaching staff to support lesson preparation, administration and report writing.
• Access to superb sports facilities, including an on-site gym and 25m swimming pool, as well as subsidised acupressure massage on site.
• Lunches and refreshments provided during term time.
• Generous and flexible pension provision.
• Cycle-to-work scheme and interest-free travel loan.
• Staff fee remission: employees may be eligible for fee remission (term-time and part-time staff on a pro-rata basis). Eligibility, value and continuation of the scheme are reviewed annually and remain at the discretion of the Governors.
• 20% discount at the School Shop on uniforms, equipment and stationery.

Salary:
Actual salary £36,000 (£43,000 FTE).

Location:
London W6 9LR.

Contract:
Permanent, full-time position, 37.5 hours per week, 38 weeks per year.

Closing date:
9am on 12 November 2025.