Events Manager

6 days ago

Sevenoaks, Kent, United Kingdom Sevenoaks Welcomes Refugees Full time £25,000 - £40,000 per year

We're seeking a proactive, organized Events Manager to lead plan and run our charity's events. The role needs the applicant to be living in or near Sevenoaks District as all our events are local and being in touch with the Volunteers who manage these is an important part of the role.

What difference will you make?

SWR Trustees play a critical role in making a positive impact on the lives of refugees in the Sevenoaks district and supporting our front-line volunteers.
Why volunteer as Events Manager?

  • Flexible & rewarding Estimated 2–4 hours per week (varies based on events).
  • Make an impact Create meaningful events that bring people together and support refugee resettlement.
  • Be part of a supportive team Work with passionate volunteers and make new connections.

The Events Manager will play a key role in expanding SWR's events programme, ensuring they are well-organised, engaging, and aligned with SWR's mission.
Our Commitment to Equality, Diversity and Inclusion
As a charity, we understand the value and importance of a diverse range of volunteers to represent all aspects and areas of the wider Sevenoaks community and the people we support. We value the contribution each volunteer makes to our work.
We welcome and encourage people from historically excluded groups – in particular, people from Black and Asian communities and other minoritised ethnic groups, and disabled people – to apply.
Applicants are encouraged to highlight any specific adjustments needed to enable participation in the recruitment process.
What are we looking for?

Who We're Looking For

  • Passionate about community engagement and supporting refugees.
  • Organised, detail-oriented, and able to juggle multiple tasks.
  • A strong communicator who enjoys working with different teams and stakeholders.
  • Comfortable taking initiative and leading event planning efforts.
  • Experience in event planning or coordination
  • Enthusiasm, creativity, and a 'can-do' attitude

What will you be doing?

About The Role
We arrange a small number of events of varying sizes each year, and have the opportunity to do more. Events serve to

  • Explain our mission and vision, and how the SWR is making a difference for refugees resettling in Sevenoaks District
  • Recruit volunteers to support our initiatives
  • Raise funds to sustain and grow our operations
  • Build partnerships with local organisations.

SWR events have included, for example, a fun day and concert at the Stag, Sevenoaks, participation in a local Dragon Board Race and holding stalls at Christmas Fares and other community events at schools, churches and local businesses.
Key Responsibilities

  • Lead event planning & execution Oversee at least one major event per year (e.g., our annual fundraising concert in April) and coordinate smaller events such as fairs, talks, and community walks.
  • Event strategy & research Identify event opportunities that align with SWR's mission and audience.
  • Logistics & coordination Book venues, schedule speakers/performers, liaise with vendors, and manage event setup and operations.
  • Volunteer coordination Work with Trustees and the Volunteer Leadership Team to recruit and organise event volunteers.
  • Promotion & communications Collaborate with the Communications Team to create event materials and promotional content.
  • Budget & compliance Track event costs, ensure compliance with relevant regulations, and keep financials within budget.

Post-event evaluation Gather feedback and compile post-event reports to improve future events.

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