Event Project Manager

2 days ago

Ware, Hertfordshire, United Kingdom rapiergroup Full time

We're Growing – Come Join the Rapiergroup Team

It's an exciting time at
Rapiergroup
. With new clients coming on board and long‑standing partners returning, we're expanding—and we're looking for Event Project Managers who want to bring their experience, personality and passion to an incredible team.

Are you
personable
,
dedicated
, and generally a
Good Egg
? If so, we'd love to hear from you.

You'll be joining a friendly, supportive and established agency, taking ownership of the planning, delivery and management of a mix of client projects—working with fantastic brands along the way. For the right person, we're happy to consider
fully remote
applications.

If you've got experience managing event projects and are ready for the next step in your career, now is a great time to talk

What You'll Be DoingProject Ownership

  • Take full responsibility for assigned projects
  • Oversee all aspects of delivery, including resourcing
  • Deliver on time, on budget and to agreed specifications
  • Provide proactive weekly reporting and highlight risks early

Client Management

  • Maintain regular, open communication
  • Provide accurate, timely reporting to support informed client decisions
  • Follow through on every commitment we make as a business

Project Management

  • Ensure smooth project set‑up and upkeep
  • Lead early Health & Safety planning
  • Collaborate with internal teams for efficient delivery
  • Drive clear briefing, review processes and project planning
  • Lead inclusive project kick‑off sessions
  • Manage logistics, onsite delivery and team responsibilities
  • Oversee client property management
  • Prepare, review and sign‑off Event Safety Plans

Supplier Management

  • Work with our Head of Production to agree purchasing strategy
  • Raise POs and manage supplier contracting

Finance

  • Keep projects updated in Procim
  • Produce clear, detailed budgets
  • Complete timely invoicing and regular time audits
  • Deliver accurate reconciliations for every project

Closure

Complete a professional wrap‑up including:

  • Non‑conformity reports
  • Debrief sessions (internal and external)
  • Thank‑you notes
  • Client and supplier surveys

Proposals & Pitches

  • Support new business bids
  • Contribute to proposal development and pitch presentations

(This list isn't exhaustive and may evolve as needed)

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