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Administrative Assistant, Office of the CEO

2 weeks ago

London, Greater London, United Kingdom Liberty Global Full time £35,000 - £55,000 per year

We're looking for an Administrative Assistant, Office of the CEO to join us in London.

The Administrative Assistant, Office of the CEO will be responsible for enhancing the effectiveness of the Office of the CEO by providing administrative and clerical support to the Chief Executive Officer, to the Principal Executive Administrator (PEA) and Chief of Staff (MD) for the Office of the CEO. The Administrative Assistant, Office of the CEO will also play a key role in event planning support.

What will you be doing?  

 Administrative support

  • Provide administrative and clerical support to the Chief Executive Officer, Principal Executive Administrator of the CEO, MD, Chief of Staff with calendar management, call handling, meeting setup, travel arrangements, expense reporting, data entry, and document preparation.

  • Onsite Support for all CEO London Office meetings including greeting guests, catering, booking conference rooms, and arranging Audio Visual, as necessary.

  • Coordinate, setup, and support the utilization of teleconference platforms (WebEx, Microsoft Teams) and video conference technology.

  • Compile and manage confidential materials including executive and board materials.

  • retention of digital documents on internal network and shared drives.

  • Work hand in hand with the PEA (based internationally) on all things CEO office related on a daily basis. Invoice and expense processing for Office of the CEO and Board Members through Oracle.

  • Manage and order office supplies, prepare mail and all overnight packages, and sort all incoming mail.

  • Assist with ad-hoc or special projects, initiatives, and other duties as needed.

Event planning

  • Assist the PEA, with the execution of Europe office of the CEO event planning duties, including travel logistics on the ground support, venue research, activity research, menu development, Audio Visual, conference registration.

  • Communicate with vendors on contracts, setup, menus, etc.

  • Manage check/wire requests for deposits and final bills in accordance with the contract.

  • Track and manage event budgets.

  • Coordinate with event attendee assistants, both internal and external, to collect detailed information for logistic planning

We tend to look for people with:   

  • A proven track record of administrative support and event planning

  • Proficient in Microsoft Office suite

  • Maintain a very high level of discretion and confidentiality

  • Strong time management, ability to prioritize tasks, organizational, and decision-making skills

  • Effective communication, both verbally and written form with a professional and positive attitude

  • Detail oriented, extremely accurate and organized, and reliable

  • Experience with managing global/international travel

  • Proven record of accomplishment and experience with all stages of planning, design, and production of events

  • Must be a self-starter who requires little supervision to meet corporate goals

  • A team player who embraces collaboration, adaptability and rising to new challenges

  • Proactive and results-oriented mindset

  • Excellent interpersonal communication between CEO, Principal Executive Administrator, MD, Office of the CEO, Board of Directors and their spouses, the administrative team

What's in it for you?  

  • Competitive salary + Bonus

  • 25 days annual leave with the option to purchase 5 more  

  • Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance  

  • Matched pension contribution up to 10% (UK only)  

  • Free public transport subscription (NL only)  

  • 24 hours of paid Volunteer Time Off 

  • Discounted gym and wellness memberships  

  • Access to our car benefit scheme  

  • Access to our online learning platform to continue to develop and grow your career with us  

  • The chance to join an innovative, fast-paced and passionate team 

Who we are:  

Liberty Global is a dynamic team of operators and investors committed to generating and delivering value through the strategic management of our three platforms: Liberty Telecom, Liberty Growth and Liberty Services. 

Liberty Telecom delivers next-generation products through our advanced fibre and 5G networks, providing over 80 million fixed and mobile connections across Europe through well- known brands such as Virgin Media O2, VodafoneZiggo and Telenet. 

Liberty Growth is our $3bn investment portfolio of fast-growing businesses in content, tech, and infrastructure which includes stakes in ITV, Televisa Univision, Plume, Lionsgate and the Formula E racing series, as well brands such as Wyre, nexfibre, Egg and Believ. 

Liberty Services is our newest platform spearheaded by Liberty Blume, providing tech- enabled professional services to the Liberty Global Group and 3rd party businesses. 

 Working at Liberty Global means a career at the heart of a vibrant, innovative group of companies driving value for shareholders, people and society. 

 Liberty Global is an equal opportunity employer. If you are curious and resilient with a limitless mindset, we're eager to hear from you, no matter your background.