Document Management Controller

2 weeks ago

Leeds, Leeds, United Kingdom Morson Talent Full time £25,000 - £40,000 per year

Role:
Document Control Manager (BESS)

Location:
West Yorkshire

Duration:
18 months(FTC salary or Day rate - Inside IR35)

The Company

A leading independent power generation company with a diverse asset base, providing flexible and reliable energy solutions to support the UK's transition to a low-carbon future. The company operates a range of power generation technologies and revenue streams, ensuring the security of supply while optimising market opportunities.

The role

To assist the BESS Project in providing an effective document control service to the Project Team and carry out a range of duties to support the smooth and effective running of the project. To ensure full compliance with all applicable contractual and company standards and targets as defined within the BESS project. To support the establishment and development of a positive and proactive Document and Quality Management System to enable productive working relationships between the Project Team, contractors and other key stakeholders.

Key Responsibilities and Accountabilities

  • Maintain all relevant documentation to the project.
  • Develop, deliver, drive and support the Project Document Management System and process through electronic management systems. Identify important documentation within the business and work with relevant stakeholders to define document holders, methodologies for review, retention and archive.
  • Ensure that the project office policies for administrating documents are maintained, taking care of the update and organisation of all documentation received.
  • Work within the project Document Management structure
  • Prepare all documents and materials needed for meetings, visits on site, project communications
  • Ownership and management of the Project Correspondence Register
  • Management of the Project Risk Register - analysing and highlighting project risks and prevention measures.
  • Maintain the various project registers (data room, correspondence, transmittals, drawing register etc).
  • Liaison with contractors and project team members
  • Aid and support the project manager with respect to core project documents (project management plan, traffic management plan, stakeholder plan, communications management plan etc)
  • Maintain all relevant site records.
  • Provide document control support and undertake audits to ensure adherence to policy.
  • Contribute data and updates as ongoing part of the project's reporting requirements.
  • Organising and distributing incoming / outgoing project correspondence (both internal/external)
  • Support the Project manager (or their assistant) in daily project matters
  • Support and attend the project team during meetings (design, weekly update meetings etc) providing the relevant documentation, minute and action taking/tracking as necessary.

Qualifications

  • A minimum of 5 GCSEs (or equivalent) at grade C / level 4, including Maths and English (essential).
  • Proficient in the use of the Microsoft suite, including Office and Project (essential).
  • Experience of using an Electronic Document Management System (EDMS) (esssential.)
  • ONC / HNC or equivalent (desirable)

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