Office Manager

Role:
Office Manager

Salary:
Up to £36,000 per year FTE (pro rata for part-time)

Contract type:
Part-time. Up to 29 hours per week over 3 -3 ½ days. 3 days will need to be in the Bristol Office - Tuesday, Wednesday and Thursday. 8.30 am - 5:00 pm with 1 hour paid lunch.

Location:
Bristol. If the office is closed for any reason, you will be required to work from home.

A bit about us

Since 2007, we've been making it easier for companies across the UK and beyond to send, sign, and manage documents digitally with our easy-to-use eSignature platform. From start-ups to established brands, thousands of businesses trust Signable to streamline their workflows and reduce their reliance on paper.

But we're not just a tech company – we're a people-first business with a strong culture of support, autonomy, and impact. Whether we're improving product features, evolving how we work together, or embedding inclusivity into everything we do, our focus is always on creating great experiences for our team and our customers.

With ambitious plans for growth, we're building a team that's curious, collaborative, and excited about making things better – for our customers, our planet, and each other.

What you will be doing

We are looking for a super organised and proactive Office Manager to take responsibility for the smooth running of our central Bristol office. This is a key role for the business, ensuring that team members are supported, systems run effectively, and the workplace operates efficiently. The successful candidate will be responsible for the opening/closing and day-to-day running of the office, liaising with external providers (such as the cleaners, bins, and services), and organising and managing key events in and outside of the office.

Our Office Manager would be passionate about sharing our culture with all team members and visitors to the office. You will play a key role in Signable's Culture Club groups, with a particular focus on leading the Wellbeing team and supporting the Community team. In this role, you will help plan and deliver quarterly wellbeing events, working closely with the rest of the team to ensure each initiative is engaging and impactful.

In addition, they will take the lead on organising and running our Company Quarterly Catch Ups, including overseeing technical setup and venue communications to ensure a seamless experience. They will also support the Operations Manager in coordinating major company events such as Signable's annual awards ceremony, away days, and other key events throughout the year.

Key Responsibilities

• Manage the day-to-day operations of the office, ensuring a professional, tidy and welcoming environment.
• Support the Operations Manager with set and ad-hoc admin tasks.
• Oversee office budgets, petty cash, and purchasing of supplies and equipment.
• Manage merch, technical accessories and storage room.
• Maintain Google Meet Hardware and meeting room bookings.
• Liaise with contractors and service providers to maintain facilities.
• Manage Office access (alarm, keycards and visitors)
• Provide diary management, meeting coordination, accommodation and travel arrangements for team members when required.
• Support onboarding and offboarding of new team members.
• Ensure health and safety policies and procedures are up to date and adhered to, including DSE checks.
• Provide support to the Compliance team with basic administrative and reporting tasks and liaise with our external IT support when needed.
• Run monthly Wellbeing team meetings, collaborating closely with the Wellbeing team to plan and deliver events and initiatives.
• Manage the wellbeing budget, ensuring funds are used effectively, and take the lead in hosting in-office wellbeing events that foster a positive and supportive workplace culture.
• Organise first aid, fire warden and other office-based training
• Assist with internal communications, events, and ad hoc projects.

Essential Skills / Our Ideal Candidate:

• Previous experience as an Office Manager, Facilities Coordinator, or in a senior administrative role.
• Strong organisational and multitasking skills with attention to detail.
• A confident communicator and a natural problem solver.
• Ability to work independently and manage competing priorities.
• Proficiency in Google Workspace
• Previous experience in technical presentation and event set-ups (basic AV configuration)
• Previous experience in maintaining and troubleshooting office equipment such as TVs, microphones, and coffee machines to ensure seamless day-to-day operations.
• Understanding of confidentiality policies and GDPR compliance.

Desirable:

• Health & Safety training
• First aider at work trained
• Fire Warden trained

Please note:
The qualifications and experiences above act as a loose guide to what we're looking for. We'd still love to hear from you if you have more or less experience, so long as the core skills can be demonstrated

Some of our great benefits include:

• Unlimited annual leave - including time off for religious holidays
• £50 per month to spend on either your wellbeing or development
• Flexible working hours for everyone
• Enhanced paid parental leave
• Free face-to-face counselling for up to 8 sessions
• Life assurance & income protection
• Health support plan for things like eye care, dentist, medical support
• Option to join our AVIVA Private Medical Insurance scheme
• Mac or PC? Your choice… just let us know
• EMI share options
• Take a look at the full list of our benefits here

Our Office:

• Multi-purpose office space with open desk areas, quiet working booths and collaboration spaces
• Private rooms available for religious observance, meditation and reflection
• Casual dress - wear whatever you feel comfortable in & represents you
• On-site showers
• Secure lockers
• Dog friendly office

Find out how we hire
here

Find out more about our Operations department
here

Want to see what we have been up to at Signable?
Check out our Signable Instagram here -

We perform background checks on all candidates to whom job offers are made. We partner with a third-party provider to do so.

We are not looking for external agency support with this role - thank you

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