Senior Accounts Administrator

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About the Role and The Company

We are a growing organisation providing a specialist psychological and psychiatric expert witness service to the legal sector. Our work is fast-paced and detail-focused, requiring precision, professionalism, and clear communication.

We are now seeking an experienced accounts administrator with some managerial experience to take ownership of our finance function, provide structure and oversight, and support the continued growth of our business.

The role is office based in North Finchley, London and work from home one day a week on a Thursday.

Interviews will take place on 5th and 7th November and, subject to the successful candidates notice period, we are looking for an early to mid-December start.

About the Role

This is a newly created position designed to bring leadership, consistency, and accuracy to our accounts operations. The Senior Accounts Administrator will oversee invoicing, reconciliations, and reporting, working closely with the Director, Accounts Administrator, external accountant and bookkeeper, and credit control team.

You will be responsible for ensuring all financial processes run smoothly and efficiently while acting as the key point of contact for associates, solicitors, suppliers, and internal teams on financial matters.

Key Responsibilities

Financial Oversight & Process Management

• Contribute to all aspects of accounts operations including invoicing, reconciliation, and payments.
• Develop and maintain a comprehensive Accounts Training Manual.
• Review and optimise workflows between the WMS database, Xero, and internal systems.
• Monitor and report on profit margins across psychologists and psychiatrists.
• Supervise and support the Accounts Administrator and Credit Control functions.
• Deal with complex queries relating to invoices.
• Set up Associate payments on a monthly basis and process refunds when necessary.

Reporting & Analysis

• Generate and interpret Xero reports (payments in, payments due, aged debtors, unpaid invoices, etc.).
• Prepare monthly financial summaries for the Director.
• Review and approve associate payment report and proforma to ensure accuracy.
• Track payment rates, hours, and profitability trends.

Communication & Liaison

• Act as the main contact for associates on invoicing inconsistencies, VAT queries, or rate issues.
• Liaise with solicitors and case handlers to resolve split or rate queries on invoices.
• Work with the external bookkeeper on reconciliation and ledger accuracy.
• Collaborate with credit control to maintain up-to-date debtor information and chasing lists.
• Support the Director on financial planning and improvements to current processes.

Governance & Quality Assurance

• Approve and maintain new contact records in Xero, ensuring accuracy and correct categorisation.
• Review reconciliation reports and ensure all accounts are current and accurate.
• Uphold financial control policies and ensure adherence to timelines.
• Maintain confidentiality and ensure high professional standards across all financial activities.

About You

We are seeking a hands-on, detail-oriented accounts professional who enjoys improving systems and providing structure. You'll be confident working independently, supervising others, and liaising with a range of professional partners.

Essential Skills & Experience

• Proven experience in an accounts or finance management role.
• Strong working knowledge of Xero with daily usage in current role
• Experience with invoicing, reconciliations, and credit control processes.
• Excellent communication skills and attention to detail.
• Strong reporting and organisational abilities.

Desirable

• Experience in a professional services, legal, or healthcare environment.
• Familiarity with WMS or similar work management databases.
• Experience supervising junior accounts or credit control staff.

What We Offer

• Competitive salary (£40,000-£45,000 depending on experience).
• Supportive, professional team environment.
• Opportunity to shape and develop a growing company's finance function.
• Ongoing training and development opportunities.
• Convenient North Finchley location.
• Work from home on a Thursday
• Birthday's off
• Flexible working hours

Job Type: Full-time

Pay: £40,000.00-£45,000.00 per year

Benefits:

• Company pension
• Flexitime
• Free flu jabs
• Free parking

Application question(s):

• Do you use Xero, Sage or Quickbooks daily and for a period of at least 3 years?
• Are you within a 45 minute commute of North Finchley, London?

Work Location: Hybrid remote in London N12 0BP