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Scheduling Coordinator

2 weeks ago

Rotherham S AJ, United Kingdom 4d397ad0-d72d-4674-aa56-1e02fc96681e Full time £29,000 per year

Overview

We are seeking a highly organised and detail-oriented Scheduling Coordinator to join our team. To contribute to the smooth running of theatres and ward by scheduling consultants and theatre slots. To provide an efficient, professional and standard service to all patients, visitors, consultants and staff. To liaise with theatre manager, ward manager, finance manager and head of clinical services to ensure theatre and ward capacity are maximised effectively.

This position is offered on a six-month fixed-term basis. Following this period, performance will be reviewed, and the contract may be extended or made permanent based on the outcome.

Duties

  • To ensure patients are booked for consultation appointments / pre-operative assessment / Surgery on the relevant system prior to admission.
  • To have weekly scheduling meetings with theatre manager and ward manager to run through upcoming theatre lists.
  • To have weekly phone meetings with NHS providers to ensure no issues with upcoming lists.
  • Regularly offer out available dates to ensure theatres are at capacity.
  • To assist the theatre/ward manager in booking anaesthetist, radiographers and physiotherapist where needed.
  • Liaise with lead administrator to book private patients theatre slots.
  • Assisting pre op nurse with administration tasks e.g. scanning pre op notes to patient management system
  • Assisting HR personnel as required, checking staff files and compliance.
  • Create self-pay invoices when required and support in discussing pricing options to secure the booking.
  • Prepare patient notes for consultation appointments and surgery.
  • Ensure self-pay patients have paid prior to admissions.
  • Maintain good working relationships with consultants.
  • Ensure compliance with all relevant mandatory training within the specified timescales, and undertake any specific role related training.
  • Comply with and complete audit requirements including escalation of non-compliance to appropriate managers.
  • Reschedule appointments within the theatre diary and contact the patients electronically.
  • Follow up all enquiries in a timely and professional way to ensure efficient outcome.

Requirements

  • Proven office experience or administrative experience in a busy environment.
  • Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications.
  • Excellent organisational skills with the ability to prioritise tasks effectively.
  • Fast and accurate typing skills for data entry purposes.
  • Exceptional organisational skills to manage multiple schedules simultaneously.
  • Good communication skills with professional phone etiquette.
  • Attention to detail and accuracy in all aspects of work.
  • Ability to work independently and as part of a team in a fast-paced environment. This position offers an excellent opportunity for a motivated individual seeking to develop their administrative career within a supportive organisation committed to excellence in service delivery.

Job Type: Full-time

Pay: £29,000.00 per year

Benefits:

  • Company pension
  • Free parking
  • On-site parking

Work Location: In person