Management Assistant

Job Details

Job Title: Management Assistant - HC622797

Location: Southampton Central/Eastleigh/Lyndhurst

Salary: Scale 4, £27, £29,859.00

Hours: Full time, 37 hours per week

Contract: Permanent

Closing Date: Sunday 7th December 2025 at 23:59 hours

Job Purpose

The successful candidate will provide a range of support services to the Senior Leadership Team of Western Area districts within Hampshire and Isle of Wight Constabulary.

Key Accountabilities include, but are not limited, to:

1. To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences. To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas.

2. To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.

3. To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific).

4. To create and maintain a variety of computerised records and indices specific to roles and Commands.

5. Monitor and manage Senior Leaders' e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).

6. To collate information and electronic or paper files required to respond to internal and external enquiries,

The post holder will form part of a wider Force Management Assistant team. They will be required to offer resilience and flexibility at locations or departments other than the home stations to support Senior Leadership Team or Command. They would therefore need to have the ability to travel within Hampshire and the Isle of Wight.

For the full Role Profile, click here.

Essential Qualifications

Educated to QCF Level passes including English and Mathematics) OR work experience deemed to have brought the postholder to a comparable level.

RSA II in Typing/Word Processing.

Essential Experience

Extensive secretarial or administrative experience in a office environment.

Substantial experience of typing/word processing and proficient in document layout.

Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams.

Competencies and Personal Qualities

We Are Emotionally Aware Level 1

We Take Ownership Level 1

We Collaborate Level 1

We Analyse Critically Level 1

We Are Innovative and Open Minded Level 1

Values

Candidate Guidance for completing the application forms.

Contact details for an informal discussion

You can email the Recruitment Team on:

Please note that the email address you supply when submitting an application will be used for contact throughout the full lifecycle of that vacancy. You will not be able to amend your contact details. You should therefore ensure that you choose an appropriately accessible email address, being mindful that the process may take several months for some roles.

Hampshire and Isle of Wight Constabulary is an inclusive employer and strives to have a workforce representative of the communities we police and serve. We recognise that we are not fully representative and are working to address this imbalance through a variety of initiatives.

Hampshire & Isle of Wight Constabulary is an equal opportunities employer that positively promotes flexible working, enabling officers and staff to achieve a healthy work-life balance whilst meeting operational requirements of the constabulary. We actively encourage applications to be made on a full time, part time or flexible working basis.

The Equality Act 2010 allows us to promote equality within Hampshire and Isle of Wight Constabulary by adopting Positive Action to support people from under-represented groups. Our aim is to recruit talented people with a diverse range of skills and experience and welcome applications from all sections of the community. Our Positive Action team are available to provide support through the application and assessment process by contacting:

The Disability Confident campaign aims to remove barriers, increase understanding and ensure that people have opportunities to fulfil their potential and realise their aspirations. We will accommodate requests for reasonable adjustments where possible throughout our recruitment and promotions processes and encourage anyone requiring reasonable adjustments to disclose this at the earliest opportunity.

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