Jacket and Sales Material Coordinator

We are seeking a highly organised, agile and detail-oriented Jacket and Sales Material Coordinator to join our Publishing Operations team. This role works closely with DK Children's non-fiction and fiction books and acts as the central workflow point to ensure every title is prepared and presented to our global sales teams on time.

As the Jacket and Sales Material Coordinator, you are the link between our creative, production, and sales teams across the company. Your main responsibility is to ensure the timely delivery of sales material by tracking progress, championing deadlines, and guaranteeing all key milestones are hit on schedule from acquisitions through to publication. This role is perfect for someone motivated by collaboration and seeing projects through to completion.

Your key responsibilities will include:

• Sales Material Management:
  Tracking, monitoring, and driving the critical path for a diverse list of titles, ensuring all project milestones are consistently achieved.
• Workflow Coordination:
   Acting as the key communication hub, managing the flow of information between departments to ensure clarity and alignment on the sales material and metadata workflows.
• Data Excellence Support:
  Assisting with the maintenance of essential book metadata (ONIX) across internal and external systems to make sure the data is accurate and our books are discoverable.
• Process Perfection:
   Helping to identify bottlenecks and suggesting improvements to our workflows to make our operations even more efficient.

What We're Looking For

• Time Management and Organisational Excellence:
  Exceptional attention to detail and proven ability to successfully manage multiple complex, simultaneous schedules and deadlines with agility.
• Problem Solver:
   A proactive, solution-oriented approach to process management and problem-solving.
• Strong Communication Skills:
   You are articulate, professional, and confident in all communication, with the ability to respectfully challenge stakeholders when necessary to protect timelines. .
• Tech Savvy:
   You're highly proficient in Google apps and MS Office and comfortable mastering new internal systems and databases quickly (experience with a Title Management System like Biblio or a Project Management system like Asana is a huge plus).

At DK, you'll be part of a global publisher where creativity is at the core of everything we do. You will work on projects that reach millions of readers, collaborate with passionate colleagues, and shape processes that make a lasting impact.

This role offers a rare and exciting opportunity to gain deep, foundational knowledge at the very heart of the publishing process. As an entry-level role, you do not need previous publishing experience. You can bring your transferrable skills in coordination, time management and communication.

You will be involved in every stage, from initial concept through to publication, giving you a holistic view of how books are made.You will join a supportive, collaborative, and creative team environment. Working from the office a minimum of three days a week, you will report directly to the Publishing Programme Manager (Children's). If you are motivated by process, efficiency, and want to play a crucial role in bringing award-winning children's books to a global audience, we encourage you to apply.

To apply, please submit your most recent CV and cover letter by midnight on 30th November. Within your cover letter, please tell us about a project you have taken from start to finish. 
We are eager to see your own unique voice and talent, not the words generated by an AI tool. Please refrain from using AI in this application.

Salary: £27,500 plus bonus and benefits

Closing date for applications: 
Sunday 30th November

We have a range of benefits to reflect our commitment to our people, some of which are:

• 25 days paid holiday entitlement in year one, plus bank holidays
• Generous pension scheme
• Volunteering policy and charity matching
• Employee assistance programme
• 60% discount on company books
• Cycle to work scheme and discounted gym membership
• Flex Fridays (1pm Finish*)
• Shopping discounts
• Up to 30 days remote working from abroad*

*Subject to certain criteria being met.

And we plant a tree for every new employee to our business

DK is committed to building a diverse workforce that reflects the varied communities that read our books across the world. We encourage applications from all individuals, regardless of age, religion, gender, ethnicity, disability, sexuality or social background. DK is proud to announce that we have adopted The Halo Code.

DK is a member of the disability confident scheme. We guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy/ies.

This is a hybrid role requiring a minimum of 3 days per week in our Pimlico office. As this is non-negotiable, please ensure you are within a reasonable commuting distance of London before applying.

The Book Trade Charity offers financial support to people looking to enter the book trade, but who may struggle to afford the costs of attending interviews or undertaking internships. For more information, visit