Bookkeeper and Administrative Assistant

2 days ago

Fulham, Greater London, United Kingdom H London Full time

About the Role

An exciting opportunity has become available at HAZEEM London for a Book Keeping/Admin Assistant to join our fast growing business. We specialise in working with Unesco World Heritage Sites, Palaces, Castles, Museums and Galleries, creating bespoke jewellery collections. We are looking for a specialist to join our team and help us expand. This role is at the heart of our operations, supporting both the Directors and wider business to keep everything running smoothly day-to-day

Key Responsibilities

Bookkeeping & Finance

  • Manage invoicing, expenses, and reconciliations using Xero
  • Assist in financial reporting and record-keeping
  • Maintain accuracy and attention to detail in all spreadsheet and numerical work

Administrative Assistance

  • Prepare presentations, documents, and reports
  • Maintain confidentiality and prioritise tasks independently
  • Manage Logistics and Operational Tasks
  • Stock control - barcodes, packaging, inserts, certificates
  • Copy - Training packs

Social Media & Marketing Support

SEO

  • Someone who's hands on with Shopify.
  • Upload images, write meta tags, add descriptions, alt text, and optimise blog content.
  • Write new blogs and improve existing ones for better SEO performance.
  • Handle keyword research, spot keyword gaps, and understand how to use tools like Ubersuggest or Semrush.
  • Update meta titles, descriptions, headers, internal links, and tidy up page structure for better readability and rankings.
  • Has a basic understanding of technical SEO (site speed, mobile optimisation, etc.).
  • Able to track keyword rankings and main SEO metrics.
  • Can put together simple SEO reports or performance summaries.

Email support

  • Hands on with Klaviyo - can create/schedule emails.
  • Keep our mailing lists tidy, updated, and compliant.

Marketing generic

  • Help plan, organise, and roll out marketing campaigns across different channels.
  • Keep the marketing calendar up to date, stay on top of deadlines, and make sure everything runs smoothly.
  • Handle posting and scheduling across Instagram, TikTok, Facebook, Pinterest, etc.
  • Creating content in Canva or Adobe Suite is a plus.

What We're Looking For

  • Previous experience in administration, office management, or other admin roles
  • Attention to the detail is paramount
  • Strong communication skills – written, verbal, and telephone manner
  • Confident with spreadsheets, formulas and macros
  • Experience with Xero accounting software
  • Social media content creation or scheduling experience
  • Excellent organisational skills and attention to detail
  • Able to multitask, prioritise and work both in a team and independently
  • Comfortable working alone when required and taking ownership of your tasks
  • A positive, can-do attitude and strong team spirit
  • Curious and commercially aware – always looking for ways the business can grow

Benefits

What We Offer:

  • Competitive salary
  • Part Time
  • Opportunities for professional growth and development
  • A collaborative and innovative work environment

Experience:

  • MS Excel, Formulas and Macros: 2 years (required)
  • Xero: 2 years (required)
  • Administrative: 3 years (preferred)

Language:

  • English (required)

Work Location: In person

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