Asset Survey Operations Supervisor

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

About The Role:

Working Days: Monday - Friday 08:00 - 16:30
 
Job Overview: 

The job role of an Asset Survey Operations Coordinator involves coordinating and managing various aspects of asset survey operations within an organization.

Asset survey operations typically refer to the process of collecting, analysing, and managing data related to the organization's assets.

These assets can include physical items like equipment, machinery, or infrastructure, as well as non-physical assets like intellectual property or digital assets. 
 
Key Responsibilities:

• Strategic Planning and Coordination: Meticulously review project plans for optimal routes, timelines, and coverage. Coordinate on-site planning, ensuring PPE, site access, and security adherence. Emphasize the significance of the role in asset survey operations.
• Preparation and Quality Control: Prepare comprehensive surveyor work packs with essential information. Thoroughly check survey input and output for data accuracy. Provide targeted training to surveyors, contributing to a skilled workforce.
• Communication, Compliance, and Improvement: Facilitate effective communication liaison for operational efficiency. Ensure compliance with standards for accuracy. Contribute to continuous improvement initiatives, driving enhancements in survey operations.
• Project Review: Meticulously review project plans, assessing routes, timelines, and coverage for asset survey operations.
• Work Pack Preparation: Set up surveyors for success by preparing comprehensive work packs, including floor plans, operation manuals, existing asset information, and existing details on preventative maintenance.
• On-Site Coordination and Communications Liaison: Arrange on-site requirements, ensuring provision of Personal Protective Equipment (PPE), managing site access, security clearance, and enforcing protocols. Be the point of contact for site operations directly with client representatives or other related stakeholders.
• Quality Control: Thoroughly check survey input and output information, promptly rectifying inaccuracies to maintain data integrity before data quality assurance.
• Surveyor Training: Produce and implement targeted training for surveyors, addressing specific needs and contributing to a proficient workforce. Manage in-house and external training.
• Strategic Planning: Collaborate on strategic planning, ensuring alignment with organizational goals and objectives, operations and deliverables.
• Logistical Coordination: Assist Asset Survey Coordinator with logistics for efficient asset survey operations, optimizing resource use.
• Compliance Adherence: Ensure adherence to industry regulations and standards, emphasizing compliance in all survey operations. Liaise with the compliance team as needed.
• Continuous Improvement: Contribute to continuous improvement initiatives, identifying opportunities to enhance survey processes and overall efficiency.
• Data Management: Oversee the collection of raw data, ensure quality assurance, and manage data related to assets, maintaining accurate and up-to-date records.
• Problem Resolution: Address any issues or challenges during asset survey operations, implementing corrective actions as needed.

These responsibilities collectively contribute to the successful planning, execution, and continuous improvement of asset survey operations, ensuring the efficiency and accuracy of the survey processes within the organization.
 
 Additional Functions:

It's important to note that while the primary responsibilities of an Asset Survey Operations Coordinator involve planning, executing, and overseeing asset surveys, there may be instances where they are required to handle other tasks. Flexibility and adaptability are valuable traits in any role. Here are some additional considerations and caveats:

• Acknowledge that as the Asset Survey Operations Coordinator you may need to handle additional responsibilities outside the core surveying tasks, especially in dynamic or resource-constrained environments.
• Be open to assisting other teams or departments with tasks that may be related to, but not directly part of, the asset survey process. This could include collaborating on broader organizational initiatives or projects.
• Cross-functional collaboration, where the Asset Survey Operations Coordinator may need to liaise with different departments to gather information or contribute to organization-wide projects.
• In emergency situations or unforeseen circumstances, the Asset Survey Operations Coordinator may be called upon to assist with other urgent tasks that require their organizational and problem-solving skills.
• Recognize that ongoing professional development, including staying updated on industry trends and advancements, may be part of the role to ensure the Asset Survey Operations Coordinator remains effective in their position.
• Effective communication and documentation not only within the context of asset surveys but also for any additional tasks undertaken. Clear documentation ensures transparency and facilitates a smooth transition between responsibilities.
• Understand that the Asset Survey Operations Coordinator may contribute insights and expertise to strategic initiatives beyond the scope of routine asset surveys, leveraging their knowledge for broader organizational goals.
• In situations where resources are limited, the Asset Survey Operations Coordinator may need to prioritize tasks and allocate resources effectively to meet organizational objectives.

By acknowledging the potential for other tasks to arise and the flexibility of the Asset Survey Operations Coordinator, the organization can foster a culture of adaptability and ensure that the coordinator is prepared to handle a variety of challenges that may arise in the course of their work.

The responsibilities outlined above serve as a foundational framework for the role of an Asset Survey Operations Coordinator but are by no means exhaustive. The nature of the coordinator's duties may be subject to variations and additional requests based on the unique needs, goals, and dynamics of the organization. The coordinator should be prepared to adapt to changing circumstances, emerging priorities, and specific requests that leverage their knowledge, skills, and experience in asset management.

In the ever-evolving landscape of organizational requirements, the Asset Survey Coordinator may find themselves involved in tasks beyond those explicitly mentioned. Flexibility, proactive communication, and a willingness to collaborate across departments are essential attributes to effectively navigate the diverse range of responsibilities that may arise. The statement underscores the importance of considering the broader organizational context and staying responsive to the dynamic nature of the asset management landscape.
 
Qualifications & Skills:

Qualifications:

• A qualification in a relevant field such as Surveying, Engineering, Project Management, or a related discipline.

Experience:

• Time served surveyor or relevant discipline trades person.
• Proven experience in project management, especially in coordinating and overseeing survey operations.
• Familiarity with the industry or sector in which the asset survey operations are conducted.
• Previous experience in asset survey operations, including data collection, analysis, and quality assurance.
• Experience in coordinating on-site logistics and managing resources efficiently.
• Understanding and experience in ensuring compliance with industry regulations and standards.
• Involvement in continuous improvement initiatives, identifying and implementing enhancements in processes.

Skills:

• Strong verbal and written communication skills to facilitate effective communication with internal teams, external vendors, and clients.
• Ability to contribute to strategic planning, ensuring alignment with organizational goals and objectives.
• Strong problem-solving skills to address challenges that may arise during asset survey operations.
• Attention to detail and a focus on maintaining high standards of accuracy through thorough quality control measures.
• Implement targeted training programs for surveyors to enhance their skills.
• Proficiency in overseeing the collection, analysis, and management of data related to assets.
• Ability to collaborate effectively with cross-functional teams to achieve project objectives.
• Adaptability to evolving project requirements and the ability to implement changes as needed.
• Proficiency in using relevant software tools for project management, data analysis, and survey operations.
• Understanding and awareness of security protocols, especially in sensitive or regulated environments.

All training provide by the company is mandatory, where mandatory training is provided this will be conducted during working hours, and attendance is compulsory.

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.



We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

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