Admin & Communication Assistant

Who We Are

Science In Sport Group is a world leader in sports and performance nutrition.

We have two highly regarded brands; SiS which combines world-class science and innovation to provide optimal performance nutritional solutions for professional athletes, sports and fitness enthusiasts and the active lifestyle community. This includes over 320 professional teams worldwide across a broad range of sports including Football, Rugby, Cycling, Athletics, Basketball, Netball and Swimming. Brand ambassadors include former track cyclist Sir Chris Hoy, an eleven-time world champion and six-time Olympic champion, and Eilish McColgan, who won gold in the 2022 Commonwealth Games 10,000 metres.

PhD Nutrition is a premium, active-nutrition brand for the active lifestyle community wanting intelligent nutrition to help them achieve their goals. With over 20 years of research and development, our products are designed to maximise performance in and out of the gym. It's an exciting time for PhD Nutrition as 2025 will kick off an entirely new line up of brand ambassadors, from hybrid athletes to qualified sports nutritionists.

The two brands sell through the and digital platforms, third-party online marketplaces including Amazon, as well as extensive domestic and international retail distribution.

In 2022 the company opened a state of the art 160,000 square foot manufacturing and logistics facility in Blackburn, Lancashire. Providing a significant advantage in product costs and customer response time and most importantly, allowing Science In Sport to lead the way for quality standards.

Science In Sport is the nutrition partner to globally recognised elite teams, including Tottenham Hotspur, Saracens Rugby, British Triathlon, Aquatics GB, British Cycling, England Netball and Loughborough Sports. As well as being the Official Energy Gel Provider of RunThrough and the Official Nutrition Partner of Ultra X.

The Role

This role will provide comprehensive administrative and communication support and direct assistance to the executive team, incl. meeting minutes, coordination of purchase orders, documentation of processes, and management of internal communication.

• Job Type: Permanent, full-time

• Salary: Up to £30,000 per annum

• Working Hours: Monday - Friday, 9am - 5.30am

• Location: Blackburn

Benefits

• On-site gym

• Cycle to work scheme

• Product discount

• Birthday day off

• Pension scheme, employer contribution at 4%
  

The work - Your 4 most important responsibilities

• Administrative support – coordinate and manage administrative activities such as meeting minutes, travel, meeting coordination and internal documentation and ensure all stakeholders are furnished with core information to enable smooth operations.  

• Executive Support – Provide confidential administrative assistance to the executive team, including diary management, meeting preparation, Board minutes, NDA management and follow-up actions.

• Communication Support – support internal and external communication, respond to requests and ensure communications are delivered on time and to a high standard

• PO and Financial administration – manage financial transactions on behalf of executive team including POs, procurement, invoice and expenses reconciliation
  

Accountability – what you are responsible for delivering

• Manage calendars, schedule meetings, and coordinate appointments for Executive Team as required

• Coordinate email communications and bookings for Board meetings and other Executive events

• Prepare meeting minutes and ensure they are communicated promptly and to the right audiences

• Prepare and format documents, reports, and presentations

• Maintain filing systems (digital and physical) and ensure records are up to date

• Organise and reconcile travel or Executive Team and Board members as required

• Assist with event planning and logistics

• Coordinate executive communications and ensure timely responses to internal and external requests

• Prepare briefing documents and support board-level meetings as required

• Draft, edit, and distribute internal communications (emails, newsletters, announcements)

• Liaise with stakeholders, clients, and suppliers professionally and efficiently as required

• Monitor and respond to general inquiries

• Raise and process purchase orders in line with company procedures, track and reconcile purchase orders and invoices

• Liaise with finance and procurement teams to ensure timely approvals and payments

• Maintain accurate records of purchases and vendor communications

• Create and maintain clear documentation of administrative and operational processes

• Organise shared drives, folders, and documentation for easy access and version control

• Manage and update content on the company intranet, ensuring information is current and accessible

• Coordinate with departments to gather updates and publish relevant internal news and resources
  

Capability - the skills and behaviours required to do this job well

• Proven experience in administrative, communication, or executive support roles

• Excellent written and verbal communication skills

• Strong organisational and time management abilities

• Proficiency in Microsoft Office Suite and communication tools (e.g., Teams, Outlook, SharePoint)

• Experience with purchase order systems or finance software (e.g., SAP)

• Familiarity with intranet platforms and content management systems

• Ability to handle confidential information with discretion.
  

Performance – how you will know you are doing a great job

• Administration efficiency

• Financial control

Specific metrics will be set when in role and will be reviewed and built upon regularly. Alongside this, you will be supported with a personal performance plan that will enable you to continue improving your own performance and impact.

Attributes – experience and mindset that will enable you to do well in this role.

• Comfortable working with Senior Leaders and managers.

• Ability to manage sensitive information with discretion

• Strong digital skills with the ability to use technology to improve efficiency and quality of outputs

• Experience in a fast-paced or people-focused environment

• Strong attention to detail and a proactive approach to problem-solving

• Collaborative mindset and ability to work across teams

• Comfortable with digital tools and systems for documentation and communication

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Science in Sport Group is an equal opportunity employer; we value diversity and strive to cultivate an inclusive workplace. We do not tolerate discrimination of any kind in regard to race, colour, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other characteristic protected by law. We fully support reasonable adjustments throughout our recruitment process, to provide an inclusive and welcoming recruitment experience.