Site Administrator

KAEFER UK and Ireland

Count on us.

Job title: Site Administrator

Location: Scotstoun, Glasgow

Contract type: Full time Permanent

At KAEFER, our success is built on our values and culture, which creates a supportive and inclusive environment where employees can thrive. We prioritise growth and development, with abundant opportunities for advancement and a commitment to promoting from within. Our wide range of job openings, including entry-level positions, allows for the first steps on the ladder to success. We provide ongoing training and development opportunities to support our employees throughout their careers.

The Opportunity

The Site Administrator will operate in a pivotal position supporting the project manager and commercial lead with daily administration duties that are vital to management and control of project delivery. Reporting into our Commercial Lead, the Site Administrator will work with commercial, operational, health and safety and client stakeholders to process critical information. This role requires an individual who can operate productively, efficiently, and with an extremely high amount of accuracy, working constantly in communication with other stakeholders

How you will make an impact

· Processing daily time-writing data for the recording of actual hours to the correct budget codes

· Creating requisitions for ordering of material supplies

· Updating tracking sheets for the recording of project progress

· Filing records for archiving purposes

· Recording health and safety information and updating databases

· Processing new starter information and onboarding data

· Maintaining and updating training and competency records

· Processing weekly payroll with head office

· Taking minutes of meetings

· General office administration

What you will bring

· Excellent IT skills and proficient in Microsoft 365 products

· Great communicator who enjoys working in a busy project office

· Diligent, and Reliable

· Good attention to detail and accurate in record keeping

· Able to work with others or independently

· Can work to regular daily, and weekly deadlines

Desirable Qualifications

· Qualifications which demonstrate good proficiency in English and Mathematics (Literacy and numeracy)

Why KAEFER?

Our mission is clear: to be the most reliable and efficient provider of technical industrial services.

KAEFER UK & Ireland provides a large and growing range of industries with asset integrity services including access solutions, insulation, surface protection, HVAC fabrication, E, C&I and more. We focus on improving energy efficiency and extending asset life cycles.

The company has twelve operating centres across the UK and Ireland, employing approximately 3,500 highly skilled and experienced people. Our people are our lifeforce and every day they deliver excellence to our customers.

KAEFER UK & Ireland is part of the KAEFER Group, a global €2.4 billion business with its headquarters in Bremen, Germany. KAEFER works on more than 5,500 contracts internationally, with around 33,000 employees. With unrivalled experience and expertise, our teams provide trusted partnerships and tailored support to execute even the most challenging and complex projects for clients.

We take pride in being part of a global company with common values and many diverse and individual voices. We make positive contributions in the communities where we live and work - after all when it counts, count on us

Our Values unite us as a team, they serve as the foundation of everything we do. They define who we are, guide our actions, and inspire us to be our best every day – they are Ambition, Team Spirit, Respect and Reliability.

Salary and benefits

The salary for this role is competitive and comes with the following benefits:

ü Competitive salary reviewed annually

ü Pension based on minimum of 5% from employee, 7.5% from KAEFER

ü Discretionary, non-contractual, company bonus scheme (annual)

ü Long term service reward

ü Life cover (x3 annual salary)

ü Company Discount Scheme (Pluxee)

ü 33 days annual leave per year (inclusive of bank holidays) based on full time contract

ü Option to purchase an additional 5 days annual leave per year

ü BUPA healthcare assessment, after 2 years service and every 3 years thereafter

ü 24/7 Employee Assistance Line with access to external counsellor

ü Company funded eye tests (VDU and safety glasses)

ü Enhanced family friendly policies

ü Company paid sick leave following probationary period

ü Support to build your professional development plan to grow and evolve with us

ü Payment towards annual professional fees and CPD relevant to roles

We are committed to creating a diverse and inclusive workplace and a team that reflects a broad range of perspectives and experiences, where all individuals are valued and have the opportunity to thrive. We encourage applications from people of all backgrounds, experiences, and perspectives.

If you'd like to discuss our recruitment process further, or need support during the application stage, please don't hesitate to get in touch.

Unsolicited CVs sent by recruitment agencies will be considered the property of KAEFER UK and Ireland and no fee will be payable.

Job Types: Full-time, Permanent

Pay: £1.00-£100.00 per hour

Work Location: In person