Senior Executive Assistant

Executive Assistant to the Founder & Head of Family Office

Alternative Investments, Property & Leisure

Hybrid Role (London/Surrey – 50% Office Based)

Overview

An exceptional opportunity for a senior-level value add Executive Assistant to support the Founder and Head of Family Office of a dynamic, internationally active investment group engaged in alternative investments, property, and leisure. This is a hybrid position requiring approximately 50% of time in the office (London or Surrey) and flexibility for travel when required.

The successful candidate will be a highly organised, discreet, and commercially aware professional with excellent communication, financial literacy, and relationship management skills. This is a trusted support role, working closely with the Founder on both business and family office matters.

Key Responsibilities1. Executive Support

• Provide comprehensive support to the Founder across business activities.

• Serve as the first point of contact for senior stakeholders, advisors, and partners.

• Manage emails, correspondence, presentations, briefing materials, reports, and day-to-day management duties.

• Anticipate needs and ensure the Founder is fully briefed and prepared at all times.

1. Business and Investment Coordination

• Support the administration of the family office's alternative investment fund manager, property, and leisure businesses.

• Liaise with managers, accountants, and advisors to collect, summarise, and instruct.

• Prepare investment summaries, financial briefings, and implement cost control protocols and systems.

• Track project timelines, essential reporting deadlines, cash flows, and investment documentation.

• Maintain awareness of business priorities and ensure key milestones are met.

1. Legal, Governance & Counterparty Liaison

• Coordinate with legal counsel and senior counterparties on contracts, agreements, and compliance matters.

• Track and manage document execution, filings, and corporate governance records.

• Maintain confidential records and version control for legal and commercial documents.

• Support the Founder in liaising with external advisors and ensuring governance standards are met.

1. Technology & Information Management

• Confidently manage digital systems, cloud platforms, and secure data sharing across entities.

• Ensure key information and documentation are up to date and accessible.

• Support the introduction and use of new software or workflow tools to enhance efficiency.

• Liaise with IT support to maintain secure, reliable systems and data integrity.

1. Communication & Relationship Management

• Liaise professionally with family members, investors, partners, and advisors.

• Draft and manage correspondence with clarity, diplomacy, and professionalism.

• Handle confidential matters with sensitivity and discretion.

• Build strong relationships across the organisation and with external stakeholders.

Qualifications & Experience

• Minimum 7–10 years' experience supporting a CEO, Founder, or Principal within a family office, investment, or professional services environment.

• Solid understanding of business, financial, and property terminology.

• Experience liaising with law firms, accountants, and financial advisors at senior level.

• High proficiency in Microsoft 365 (Excel, PowerPoint, Word, Teams, SharePoint).

• Excellent written and verbal communication skills, with meticulous attention to detail.

• Strong organisational skills and ability to prioritise in a fast-paced environment.

• Proven track record of confidentiality, integrity, and discretion.

Key Attributes

• Loyal, trustworthy, and highly professional.

• Commercially astute with excellent judgment and initiative.

• Tech-savvy and adaptable to new systems.

• Calm, composed, and efficient under pressure.

• Positive, proactive, and solution-oriented approach.

• Strong interpersonal skills and the ability to work effectively across diverse stakeholders.

Compensation & Benefits

• Competitive salary depending on experience: typically in the range of £85,000 – £100,000 per annum.

• Discretionary annual performance bonus.

• Hybrid working model (50% in-office in London or Surrey).

• Private healthcare, pension contribution, and professional development support.

Location

• Hybrid: combination of remote working and on-site support in London and/or Surrey.