Transport Planner

Job Description

The Transport Planner's primary role is the efficient and effective planning, management, and reporting of the deliveries and services carried out daily by the Aggregates Division, including deliveries by third parties, and merchanting orders. Working closely with the Workshop, Transport Manager, Aggregates Division Sales team and the Admin and Accounts Division, the Transport Planner will ensure that all deliveries are made in the most efficient, cost effective and profitable manner by proactive workload management, also ensuring timely and accurate reporting on work carried out daily to facilitate efficient follow-on processes. The Transport Planner is the line manager to the HGV drivers and is a key part of ensuring compliance in relation to HGV operations. The activities undertaken by the Transport Planner as well as the records kept are vital to ensuring proper sales invoicing and purchase control.

In summary responsibilities include:

Planning Stages:

• Forward planning of daily activities, allocation of known requirements and orders to wagons including population of Daily Work Sheet as early as possible.
• Liaise with and assist the Workshop in relation to planned vehicle maintenance, servicing, MOTs etc in addition to assisting and working around unplanned maintenance and repairs.
• Liaison with the Admin & Accounts team and manage driver availability, absence and holidays.

Daily Workload

• Ensure all AFS fleet and any subcontractors have planned work and that the work has been effectively communicated to the drivers. Ensure that any ancillary activities or work is managed and meeting requirements.
• Ensure that all ePOD reference numbers for the planned work are available and issued to the drivers.
• Ensure that the drivers have all required information and proper direction needed including agreed journey routes where necessary.

Follow-On Work:

• Ensure that the daily record of activities and work done is accurate and ready for handover to Admin & Accounts.
• Ensure comments have been entered against any underperforming resources.
• Ensure the HGV allocations record on the daily worksheet is correct and proportionate.

General Responsibilities:

• Driver line management including recruitment and retention of HGV drivers and their subsequent performance management and productivity maximisation.
• Ensure that all drivers are carrying out proper walk round checks at the beginning and end of every shift and that vehicles are cleaned inside and out to an acceptable standard with suitable regularity.
• Ensure that all accidents and incidents are properly recorded in line with company procedures and all best evidence and information obtained at the time wherever possible and relevant parties informed.
• Liaise with the Workshop to ensure vehicle maintenance and repairs and undertaken as required and as efficiently as possible.
• Liaise with and assist the SHEQ Director/Transport Manager in relation to compliance and matters of health, safety, environment and quality.

Key Performance Indicators

• All company HGV's resourced and allocated ensuring maximum uptime.
• To ensure orders and resources are properly planned in advance with 100% of available capacity allocation.
• Manage daily workload pro-actively and effectively, maximising resource efficiency, fuel efficiency and customer service.
• Ensure anticipated and planned works are efficiently carried out, managing client's expectations and effectively communicating with all concerned parties.
• Handing over of completed paperwork and records to facilitate the proper and correct allocations of vehicles, staff and work and to provide accurate information for production of sales invoices and purchasing control.

Job Type: Full-time

Pay: £25,000.00-£45,000.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking

Work Location: In person