Vetting Officer

Vetting Officer (Part-time)

Key Responsibilities

Security Clearances

• Carry out Baseline Personnel Security Standard (BPSS) checks for new starters and roster members and subsequently process HMG Security Clearance applications.
• Update clearances for core staff and consultants on Palladium HSOT project management systems.
• Manage the security clearances inbox & be the main contact point for contractors on security clearance issues.
• Budget monitoring, processing supplier invoices & update forecasting/accruals processes.
• Ensure information and risk relating to security clearance is communicated effectively and in a timely manner to all relevant parties.
• Processing SC and DV renewals
• Carrying out Monthly audits for existing consultants to ensure clearances are renewed in a timely manner
• Point of contact for external BPSS provider regarding consultant applications
• Providing innovative solutions to manage BPSS costs ensuring VFM
• Handling laptop exception for roster members on FXTE contracts.
• Generate monthly clearance reports to be shared with relevant counterparts

HR and Talent administrative support:

• Monitor scheduled activities and prepare and issue personnel contracts, contract amendments, and letters as required in a timely and compliant fashion.
• Keep the HR Information System fully always updated, maintaining HR records and files in line with GDPR.
• Ensure all documents are stored in the appropriate system, conducting or supporting internal audits as required.
• Supporting with advertising roles on various job boards as well as sourcing of applications and scheduling interviews.
• Attending activity planning meetings across teams as required, and incorporating associated deliverables into HR schedule.

Collaboration

• Work constructively with colleagues to achieve shared goals.
• Share knowledge, support others, and contribute to a positive team culture.
• Be open to feedback and willing to adapt to meet team needs.

Risk Management

• Be aware of potential risks to effective and responsible programme management and contribute to mitigation measures according to job role.
• Be familiar with and actively participate in established risk management procedures, including reporting issues against identified risks and failures of mitigation measures.
• Contribute to risk assessment activities and suggest improvements.

Other Duties

• Undertake any other duties as appropriate to the position, as requested.
• Contribute to HEROS contract monthly, quarterly, annual contractual reporting on specialist portfolio, and provide support as requested in support of results-based reporting.
• Support business Transition and Exit Planning: Play a pivotal role in adapting to system upgrades and organizational changes, ensuring the workforce is aligned with future business needs. Lead on providing data inputs during the transition phase
• As appropriate, engage with Palladium UKEA regional team fora and initiatives.

Required Qualifications:

• Experience working in an administrative capacity in a fast-paced professional environment.
• Experience of drafting and issuing contracts.
• Experience of working with HRIS, or CRM systems.
• Customer facing experience, ability to handle queries and escalate as required.
• HR experience and qualifications are desirable.
• Demonstrable attention to detail and accuracy.
• Organisational skills: planning, managing information, controlling timelines and meeting deadlines.
• Strong communication and interpersonal skills, and proven experience of building strong working relationships.
• Proven ability to deal with a varied, demanding, often conflicting and rapidly changing workload.
• Act with integrity, reliability, and respect in all interactions
• Represent Palladium positively in all professional settings
• Take ownership of tasks and responsibilities.
• Deliver work to agreed standards and deadlines.
• Follow through on commitments and raise concerns early when issues arise.

Please apply if you hold the right to work in the UK as Palladium does not sponsor work visas.

This post will be offered on a fixed-term basis until 13th March 2026. It is a job-share opportunity, with two working days per week under a hybrid arrangement. The designated working days are Mondays and Tuesdays.

Fixed-Term

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.