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Scheduler - Interview Coordinator

2 weeks ago

Edinburgh, Edinburgh, United Kingdom Hudson Talent Solutions Full time £25,000 - £40,000 per year

At Hudson RPO, we embrace curiosity, think differently, and shape the future of talent.

What you'll do:

  • Manage end-to-end recruitment processes for a variety of roles within the pharmaceutical industry, supporting one of our leading clients.
  • Partner closely with hiring managers and stakeholders to understand staffing needs and develop tailored recruitment strategies.
  • Source, screen, interview, and present high-quality candidates across different functions and levels.
  • Build and maintain a strong talent pipeline for current and future hiring needs using innovative sourcing techniques.
  • Ensure a positive candidate experience throughout the recruitment journey.
  • Collaborate with the HR and talent acquisition teams to align recruitment efforts with organizational goals and best practices.

You'll be someone who can bring:

  • 4+ years of experience as a recruiter, with a solid background in the pharmaceutical industry.
  • Proven expertise in managing end-to-end recruitment processes for diverse roles.
  • Strong stakeholder management skills with the ability to influence and advise hiring managers.
  • Excellent sourcing, interviewing, and candidate presentation skills.
  • Knowledge of recruiting tools, ATS platforms, and social media sourcing strategies.
  • A proactive, organized approach with the ability to handle multiple requisitions efficiently.
  • Fluency in Portuguese and English, both spoken and written.

About you:

  • You are a dedicated and strategic recruiter with a passion for talent acquisition in the pharmaceutical industry.
  • You excel at building relationships and delivering exceptional candidate experiences.
  • You are adaptable, resourceful, and thrive in a fast-paced, hybrid work environment.
  • You are a team player who stays current on industry trends and best practices.
  • Location: São Paulo, Brazil — hybrid role (office and remote work).

Why you'll love working for Hudson RPO:

  • Work with some of the world's most recognized pharmaceutical brands.
  • Enjoy a flexible, inclusive, and values-driven environment.
  • Receive recognition for your achievements through quarterly and annual programs.
  • Be part of an innovative team shaping the future of talent acquisition.

A little bit about us:

At Hudson RPO, we are shaping the future of talent. From recruitment process outsourcing to employer branding and across the complete talent lifecycle, we are passionate about delivering world-class customer and candidate experiences. We support organizations globally with innovative, customized recruitment and talent solutions. Our people are smart, collaborative, and forward-thinking — empowered by inclusive leaders and united by our shared goal of delivering excellence for our clients.

Hudson RPO is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, clients, and candidates.

Ready to start your journey with Hudson RPO?

Apply now Want to learn more about life at Hudson RPO? Visit our website.

At Hudson RPO, we embrace curiosity, think differently, and shape the future of talent.

What you'll do:


• Schedule and coordinate all project activities and meetings supporting one of our largest clients with global representation.


• Manage multiple agendas across different time zones, ensuring all commitments are aligned and deadlines are met.


• Maintain meticulous attention to detail in scheduling, prioritization, and communication to support seamless operations.


• Act as the primary point of contact for scheduling inquiries, providing exceptional customer service with a proactive and solution-oriented approach.


• Collaborate with internal teams, stakeholders, and clients to optimize scheduling processes and improve efficiency.


• Manage and update calendars, coordinate logistics, and ensure the timely flow of information across all parties.


• Demonstrate a passion for customer service and organizational excellence to enhance client and team satisfaction.

You'll be someone who can bring:


• 3+ years of experience in scheduling, calendar management, or administrative support, preferably within a global environment.


• Exceptional attention to detail and organizational skills, with the ability to handle multiple priorities efficiently.


• Strong communication skills and a customer-focused mindset.


• Experience managing scheduling across different time zones with ease and accuracy.


• Proficiency in Microsoft Office Suite, Outlook, and calendar management tools.


• A proactive attitude with a passion for delivering outstanding service.

About you:


• You are highly organized, reliable, and attentive to detail.


• You thrive in a fast-paced environment and enjoy supporting teams and clients with precision.


• You have excellent interpersonal skills and a passion for delivering exceptional customer service.


• You are adaptable, proactive, and enjoy managing multiple competing priorities.


• Location: Edinburgh, UK — hybrid, with in-office work at 101 George Street.

Why you'll love working for Hudson RPO:


• Be part of a global team supporting major clients with innovative talent solutions.


• Enjoy a flexible, inclusive, and dynamic work environment.


• Grow your career with ongoing development opportunities and recognition programs.


• Contribute to impactful projects that shape the future of work and talent management.

A little bit about us:

At Hudson RPO, we are shaping the future of talent. From recruitment process outsourcing to employer branding and across the complete talent lifecycle, we are passionate about delivering world-class customer and candidate experiences. We support organizations globally with innovative, customized recruitment and talent solutions. Our people are smart, collaborative, and forward-thinking — empowered by inclusive leaders and united by our shared goal of delivering excellence for our clients.

Hudson RPO is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, clients, and candidates.

Ready to start your journey with Hudson RPO?

Apply now Want to learn more about life at Hudson RPO? Visit our website.