PA/administrator
2 weeks ago
Blake Contractors is a family run business based in Southend, with a good reputation for a reliable and honest local service for 50 years – and we are growing. A friendly close knit, supportive team where everyone plays an important part in the success of the business. We take pride in what we do and value our people who bring a positive, proactive approach. We specialise in Fire and Security systems and employ our staff for the right attitude and train to very high standards.
We are looking for an PA/administrator to provide efficient administrative support to our fast-paced Passive Fire department.
Duties
Provide responsive support to senior leader(s), anticipating needs and acting quickly when priorities shift. Managing the diary, meetings, inbox and day to day correspondence.
Liaise with clients directly to assist and resolve general enquiries keeping up to date with communication to ensure matters are dealt with promptly and professionally
- Prepare professional presentations, documents and reports.
Ad hoc projects and tasks where needed and be responsive to the director's immediate requests.
Managing the day-to-day administration in the department
- Assist in managing priorities across multiple projects and departments
- Taking the department calls and emails
- Liaising with the wider team as required including engineers, site teams and subcontractors
- Manage diaries
- Keeping documents up to date
- Organising quotes and preparing Excel spreadsheets
- Collate information for client handover packs, O & M manuals and compliance records
Proven experience as a Personal Assistant, EA or Office Manager
Previous administrative experience and Proven office experience demonstrating organisational skills and attention to detail.
Self-manage and enjoy being busy
Ability to quickly learn our software
Calm under pressure
Microsoft office confidence is essential
Adaptable
Strong communication skills with professional phone etiquette.
Strong attention to detail and multitask
Ability to work under pressure
Positive attitude
Experience
This role offers a dynamic working environment where organisational excellence is appreciated. Candidates should be proactive team players who thrive on multitasking and maintaining high standards of accuracy in all tasks undertaken.
Job Type: Full-time
Pay: £30,000.00-£34,000.00 per year
Benefits:
- Company pension
- On-site parking
Work Location: In person
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