Recruitment Assistant

Recruitment Assistant

Application Deadline: 3 November 2025

Department: Human Resources

Employment Type: Permanent

Location: Liverpool

Reporting To: Recruitment Manager

Compensation: £27,130 - £28,761 / year

Description Job Title: Recruitment Assistant  Department: Human Resources 
Salary:  £27,130 - £28,761
Job Type: Permanent

The Recruitment Assistant will provide administrative and operational support to the Recruitment Manager in delivering effective recruitment across the College. The role will help ensure a smooth, professional, and timely recruitment and onboarding process for candidates and hiring managers.   The Recruitment Assistant will play a key supporting role in enabling the Recruitment Manager to deliver strategic recruitment outcomes, while ensuring that day-to-day processes run efficiently and professionally. This is a full-time, permanent role, based at the Arts Centre on Myrtle Street.

Reporting to: Recruitment Manager

Key Responsibilities

• Coordinate and administer recruitment activities across the full recruitment lifecycle, including advertising vacancies, managing applications, scheduling interviews, and preparing correspondence.
• Act as a first point of contact for recruitment queries from candidates, managers, and external partners, ensuring clear and professional communication.
• Maintain accurate recruitment records, systems, and documentation to support compliance with statutory requirements and best practice.
• Assist in the preparation of recruitment materials, such as job packs, adverts, and onboarding documentation.
• Support the promotion of the College's values of diversity, equity, and inclusion through fair and consistent recruitment practices.
• Provide regular updates and reports to the Recruitment Manager to monitor progress and inform decision-making.
• Contribute to the delivery of an excellent candidate experience, helping the College attract and retain high-quality staff.
• Collaborate with the Recruitment Manager and Heads of School to manage the bank staff pipeline, ensuring effective placement and timely fulfilment of staffing needs.

Professional Practice and Values

• Actively contribute to the College Group's mission and values, ensuring these principles are effectively implemented in all areas of College life.
• Take proactive responsibility for maintaining a safe working environment by upholding Health & Safety standards and ensuring safe working practices at all times.
• Ensure compliance with General Data Protection Regulations (GDPR).
• Provide support for cross-college activities, especially during key periods such as enrolment and invigilation.
• Perform any other duties relevant to the College's needs, as appropriate to the role and grade.

Skills, Knowledge and Expertise Essential Criteria 

1. At least one year experience working in a recruitment environment, either agency or inhouse OR  Previous administrative experience, ideally within HR, recruitment, or a customer service environment. (which do you think)
2. Proactive, organised, and able to manage multiple priorities effectively.
3. Excellent written and verbal communication skills, with the ability to convey information clearly and professionally.
4. Strong attention to detail with a commitment to accuracy and compliance.
5. Professional and approachable, with the ability to build positive relationships at all levels.
6. Flexible and adaptable to changing priorities and demands.
7. A team player with a supportive and collaborative approach.
8. Strong administrative and organisational skills, with experience managing schedules, correspondence, and records.
9. Confident in using recruitment systems, applicant tracking software, and Microsoft Office applications (Word, Excel, Outlook).
10. Ability to work to deadlines in a fast-paced environment.
11. Previous administrative experience, ideally within HR, recruitment, or a customer service environment.

Desirable Criteria 

1. Educated to degree level or equivalent professional experience.
2. Understanding of equality, diversity, and inclusion in the workplace.
3. Fluent speaking in any of the mentioned languages:  Arabic, Persian, Kurmanji (Northern Kurdish), Sorani (Central Kurdish), Portuguese, Spanish, Tigrinya, Vietnamese, French.  

Benefits
Why Join The City of Liverpool College?
 
As a valued member of our College community, you'll enjoy a comprehensive range of benefits, dedicated wellbeing support, and meaningful opportunities for professional growth and development.    Here are some of the benefits available to you:

Generous holiday allowance  Up to 30 days annual holiday allowance, plus 1 wellbeing day. You'll also benefit from 5 to 7 days statutory closure and 2 further days closure at Easter.

Pension Scheme  You'll be part of the Aviva pension scheme, with contributions of up to 10%.  
Employee Benefits Platform 
As part of your role, you'll have access to the COLC Employee Benefits Platform, a one-stop hub for a wide range of perks designed to support your wellbeing, work-life balance, and everyday savings. You'll be able to access discounts at major supermarkets, fashion and lifestyle retailers, tech stores, travel providers, and more. You'll also benefit from the Cycle to Work Scheme, cinema and leisure discounts and tech and home appliance discounts, with the option of spreading the cost through salary sacrifice. The platform is part of our commitment to supporting you in every aspect of your working life – and beyond.

Health and Wellbeing  As part of our commitment to supporting your health and wellbeing, all employees have access to the Health Assured Employee Assistance Programme (EAP) – a completely confidential support service available 24/7, 365 days a year. Whether you're facing personal challenges, looking for advice, or simply need someone to talk to, Health Assured is here to help. Through Health Assured, you can access a 24/7 confidential helpline, face to face, online or telephone counselling, as well as structured support for a wide range of issues including stress, anxiety, relationships, bereavement, legal and financial concerns.
You'll also have access to the online wellbeing portal, a secure, user-friendly platform offering a wide range of self-help resources, health assessments, articles, and guidance covering emotional, physical, and financial wellbeing, and to the Wisdom App, which offers mood trackers and wellbeing tools, meditation guides, fitness videos, and self-help modules
as well as daily wellbeing tips.

Medicash Scheme
Access to Medicash health plans – supporting you and your family with enhanced access to treatment, wellbeing services, and expert care whenever you need it.  We also offer free flu vaccinations to help keep you feeling your best all year round.  
Life Assurance
We offer life assurance to give you and your family added peace of mind — with a benefit of up to three times your annual salary payable in the event of death in service.

Travel  We offer interest-free loans to help you buy annual travel passes from Merseytravel and Merseyrail. That means you can enjoy the savings of up to two months' free travel—without having to cover the full cost upfront. It's all about making your commute more affordable and less stressful.

Flexible Working  We offer flexible working options depending on business need to support our employee's work-life balance.    
Professional Development  We're passionate about helping you thrive, offering a mix of formal and informal professional development opportunities—designed to sharpen your skills, expand your knowledge, and accelerate your career.  
College Benefits
Our excellent sports and fitness facilities can be used free of charge by staff. You can also access a range of discounted hair and beauty treatments at our Academy and Graduate Hair & Beauty Salons, and a staff discount at our Academy Restaurant.

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