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Conveyancing Secretary

2 weeks ago

StokeonTrent ST DQ, United Kingdom CHESWORTHS LEGAL LIMITED Full time £23,000 per year

Job Description

Job Title: Conveyancing Secretary

Department: Conveyancing

Role Description: The Conveyancing Secretary role will focus on general secretarial and administrative duties.

Key Duties and Responsibilities

  • Document Production: Producing, preparing, and amending legal documents, letters, contracts, and forms (e.g., Land Registry forms, transfer deeds, completion statements) using audio and copy typing.
  • File Management: Opening, closing, and maintaining client files, ensuring all information is accurately recorded and stored in the firm's case management system (e.g., Proclaim, LEAP).
  • Client and Third-Party Liaison: Acting as a key point of contact for clients, estate agents, mortgage lenders, and other solicitors, providing updates and answering general queries in a professional manner.
  • Administrative Support: Managing diaries, scheduling appointments and meetings, handling incoming calls and correspondence (post, email, fax), photocopying, scanning, and general office tasks.
  • Conveyancing Support: Assisting with specific parts of the conveyancing process, such as conducting due diligence checks (e.g., Anti-Money Laundering), obtaining required documentation, and supporting with mandatory property searches.
  • Compliance: Ensuring practical compliance with regulations like the SRA Code of Conduct and the Data Protection Act (GDPR), and maintaining client confidentiality.

Skills and Qualifications

  • Experience: Previous experience as a legal secretary, specifically within a conveyancing or property department, is highly preferred.
  • Technical Skills: Excellent IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with legal case management systems and the Land Registry portal.
  • Communication: Strong written and oral communication skills, with a good command of written English and a professional, courteous manner when dealing with clients and colleagues.
  • Organisation: Excellent time management, organisation, and prioritisation skills, with the ability to manage a busy workload and meet tight deadlines.
  • Attention to Detail: A keen eye for detail and accuracy, which is paramount in legal documentation and procedures.
  • Personal Attributes: Tact, integrity, discretion, a proactive approach, and the ability to work independently and as part of a team are essential qualities.
  • Qualifications: While experience is often key, relevant qualifications such as a Level 3 Diploma for Legal Secretaries are desirable.

The role is busy and varied, requiring a blend of administrative competence and a solid understanding of the conveyancing process to effectively support fee earners and clients throughout the property transaction journey.

Job Type: Full-time

Pay: Up to £23,000.00 per year

Benefits:

  • Company pension
  • Free parking
  • On-site parking

Work Location: In person