Information Manager

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our business we harness our unique combination of leading-edge practical expertise and project delivery to unlock the potential in every project.

The project: Sizewell C will be a 3.2-gigawatt power station generating low-carbon electricity for around 6 million homes, playing a key role in our energy future, supplying reliable, clean electricity for at least 60 years.

Are you looking for a career which is rewarding, at the cutting edge of project development and where you can really make a difference? Come and join our expanding Sizewell C (SZC) team and work on one of the most exciting and largest megaprojects in the UK, whilst being at the forefront of the UK's climate change agenda and energy policy.

This is an exciting opportunity to be involved right from the start of such a historic project. Work to date has primarily focused on enabling works for site readiness. Work is commencing with great speed in the following areas: road, rail, fencing, security, water systems, utilities, and the build of modular and industrial facilities.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

Based onsite in Leiston Suffolk the Document Controller supports development of strategies, standards and management plans and undertakes delivery of the Information Management (IM) discipline for client projects/programmes, to ensure efficient information management and successful project/programmes. Delivers IM process and system training. Supporting lead for IM on a project/programme. Develops and implements processes described within ISO19650 including how the information is produced and assured for digital delivery.

You'll be responsible for:

• Providing document management support to the SZC project in a robust, reliable and timely manner, using the chosen EDRMS, and any other supplementary systems, ensuring compliance with project standards.
• Supporting Lead Document Controllers in the management and maintenance of documentation, data and records.
• Supporting Project Internal Teams and Project Supply Chain, providing training and guidance on the EDRMS and supporting processes.
• Managing, capturing, controlling, storing, and distributing all relevant current and historical documentation within SZC in accordance with project processes and procedures.
• Carrying out quality assurance checks on all Project deliverables in accordance with project document control procedure.
• Managing the administration of workflows assigned to receive/check/distribute documents in accordance with project procedures/distribution matrix
• Supporting the integration of Nuclear New Build's document management system with its wider information management needs
• Complying with SZC's approved processes and procedures
• Champion best practice Document Management within their team
• Maintaining a focus on continuous improvement in Document Management Team's performance, processes, and procedures
• Producing all reports in accordance with project requirements, both internal and external
• Representing the Document Management Team in meetings
• Ability in identifying and solving issues in a document control environment
• Ability to integrate and be part of a team
• Good communication skills, both written and verbal
• Able to manage workload by understanding requirements and deadlines

You'll need to have:

• Document Control experience in a complex stakeholder environment
• Experience of working in a project environment, delivering against set objectives and milestones
• Understanding of the quality assurance process applicable to document control
• Strong awareness of effective record keeping
• Knowledge of filing systems and the aim of distribution matrices
• Awareness of the importance of document, data, and/or information management in a large-scale capital project
• A good understanding of the functions of Electronic Document and Record Management Systems
• Strong competence in the use of the Microsoft Office Suite
• Ability to influence and promote the overall role that Document Control fills on a project and the importance of successfully managing interfaces

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.

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