Project Administration Coordinator

2 weeks ago

Emsworth, Hampshire, United Kingdom Chalk Creatives Full time

About Chalk
Chalk Creatives is looking for an FF&E Project Administrator to support our Project

Managers and Project Coordinators in delivering exceptional education and commercial

projects. This role is perfect for someone with excellent time management, strong

administration skills, and confidence working with both clients and suppliers.

Job Description
FF&E Project Administrator (Furniture, Fixtures & Equipment)

As an FF&E Project Administrator at Chalk Creatives, you will play a vital support role in

helping our team deliver successful projects. From managing documents and schedules to

assisting with procurement and client communications, your organisational skills and

initiative will ensure everything runs smoothly behind the scenes.

Key Responsibilities

  • Provide day-to-day administrative support to Project Managers and Coordinators.
  • Act as a first point of contact for clients and suppliers, ensuring professional and timelycommunication.
  • Assist with procurement and order management, liaising with suppliers to track progressand resolve queries.
  • Prepare and format client-facing documents, presentations, and reports using Word,
  • PowerPoint, Excel, Outlook, and Adobe PDF Editor.
  • Maintain accurate project documentation, records, and tracking spreadsheets.
  • Help coordinate schedules, deliveries, and installation timelines with suppliers andcontractors.
  • Communicate professionally with clients, contractors, and suppliers.
  • Use initiative to problem-solve and support the team in ensuring deadlines and clientexpectations are met.
  • Undertake ad-hoc administrative duties to support the wider team.

Requirements

  • Strong organisational and time management skills, with the ability to prioritise andmultitask.
  • Excellent communication and interpersonal skills, confident in dealing with clients andsuppliers.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe PDF Editor.
  • Ability to work independently and take initiative, while collaborating with a wider team.
  • Previous experience in operations or order management is desirable.
  • A keen eye for detail and interest in interiors is a plus.

To apply:
Please send your CV and a covering letter addressed to Bradley Eccleshare at Recruitment at Chalk Creatives

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