Bookkeeper/Office Manager

2 weeks ago

Blackburn BB DE, United Kingdom Longfield Care Homes Full time £25,000 - £30,000 per year

About the Role

We are seeking a highly organised, proactive, and dependable Bookkeeper & Office Manager to oversee our financial operations, HR administration, and the smooth day-to-day running of our office.

You'll manage bookkeeping tasks, recruitment files, and compliance records while being a key support to the care home's leadership team and Directors. This role offers responsibility, variety, and the opportunity to make a meaningful impact in a supportive, close-knit environment.

You'll be based in an independent office building on site, where you will balance working independently with collaborating closely with the wider team.

Key Responsibilities

Bookkeeping & Financial

  • Manage financial records, reconciliations, and reports using Xero
  • Process sales and purchase invoices
  • Support monthly payroll preparation (rota checks, timesheet accuracy)
  • Audit and review agency staff invoices
  • Manage petty cash and deposits
  • Assist with budget planning and attend finance meetings
  • Liaise with councils, NHS, and families on invoicing and queries

Office Administration

  • Oversee smooth day-to-day office operations
  • Handle correspondence, phone calls, and professional communications
  • Maintain spreadsheets and internal records
  • Manage filing, archiving, and compliance documentation
  • Respond promptly to suppliers and stakeholders

Recruitment & HR

  • Maintain recruitment files and staff records
  • Assist with advertising roles, scheduling interviews, and preparing contracts
  • Support onboarding processes, including references and compliance checks
  • Keep HR, training, and DBS records updated to meet CQC standards

What We're Looking For

  • Experience in bookkeeping and office administration
  • Proficiency with Xero (or similar accounting systems)
  • Strong Excel and IT skills
  • Excellent communication and organisational ability
  • Knowledge of HR/recruitment processes (preferred)
  • Experience in the care sector (desirable but not essential)

What You'll Get

  • £22,000pa to £25,000pa
  • 25-30 hours per week, Monday to Friday (set daytime hours)
  • A rewarding role with both financial and HR responsibility
  • Supportive, welcoming, close-knit team

Benefits

  • Discounted or free meals
  • Employee discount scheme
  • Free flu jabs
  • Free on-site parking

Schedule

  • Monday to Friday
  • 25-30 hours per week
  • No weekends

Experience

  • Bookkeeping: 2 years (preferred)
  • Office/HR administration: 1 year (preferred)

Join Our Team

If you're a detail-driven professional with strong financial and administrative skills, and you'd like to be part of a care home where your contribution truly matters, we'd love to hear from you.

Job Types: Full-time, Part-time

Pay: £22,000.00-£25,000.00 per year

Benefits:

  • Employee discount
  • On-site parking

Experience:

  • Bookkeeping: 1 year (preferred)

Work Location: In person

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