Administrator Facilities Management

Salary

£27,319 - £31,236 per annum

Contractual hours

37

Basis

Full-Time

Job category/type

Permanent - Full-Time

Job reference

REC

The University of Portsmouth is a global employer of choice where exceptional people create, share and apply knowledge that makes a difference.

Experience the pride of being part of a select group – one of only four universities in the south-east of England to achieve a prestigious Gold rating in the Teaching Excellence Framework. Additionally, we proudly rank among the top 140 universities globally in the Times Higher Young University World Rankings.

Ambition, Responsibility and Openness drive our every endeavour. Join our esteemed institution with a proven track record of success, and where dedication to excellence is key. We want people to make their mark in a professional community that truly values people, innovation, and achievement.

The Role:

The Administrator will provide comprehensive, high-quality administrative and organisational support to the Deputy Director of Estates and Campus Services and the Strategic Maintenance & Soft Services Manager at the University of Portsmouth. This role is pivotal in ensuring the smooth operation of both strategic and operational activities within the Estates Department, with a particular emphasis on maintenance administration.

The post holder will coordinate and maintain accurate maintenance records, support compliance documentation, and assist in the preparation of reports and briefing materials. They will organise and service meetings, including preparing agendas, collating papers, and producing accurate and timely minutes, ensuring that actions are recorded and followed up as required.

The Administrator will liaise professionally with staff, contractors, and other stakeholders, manage correspondence, maintain databases, and provide logistical and administrative support for departmental projects. The role contributes directly to the efficient delivery of estate services and the maintenance of a safe, high-quality campus environment in line with the University's strategic objectives.

This position is working on-site only, so we are unable to support hybrid working for this appointment.

f you have any queries regarding this position, please contact Adam Mason at or by telephone;

Employer, External Only: University of Portsmouth Academic Services Ltd (UASL)

Discover the advantages of joining our university. We offer a range of attractive benefits and opportunities to enhance your work experience:

• Competitive salary, including incremental progression within your scale.
• Generous pension scheme.
• Generous leave entitlement of 32–35 days a year, plus bank holidays, and an additional Christmas closure.
• Family-friendly policies supporting flexible working.
• Staff discounts and loyalty schemes.
• Staff car parking and discounted public travel.
• Excellent training and development opportunities.
• Staff wellbeing programmes.
• Recreation facilities, including discounted gym membership, food on campus schemes, use of the Library and staff social activities.
• Discounted learning.
• Start-up business mentoring from expert entrepreneurs via our Entrepreneurs in Residence programme.
• The perks don't stop there - click 'apply' for further information on My Reward and Benefits

UKVI Statement

Prior to submitting your application, kindly ensure that you can either demonstrate or acquire the necessary right to work in the UK. If you currently do not possess the right to work in the UK, please be aware that our offer of employment is conditional upon you obtaining it.

ED&I Statement:

We are strongly dedicated to embedding equality, diversity and inclusion (EDI) within our community. As an Athena SWAN and Race Equality Charter award holder, a member of Stonewall and a Disability Confident Employer we are passionate about creating a welcoming and inclusive environment, regardless of your background. We welcome applications from people with a wide range of skills, perspectives and experiences. In addition, we want our workforce to be representative of our diverse student population. Please see our EDI Framework and objectives.

Please note that this vacancy may be closed earlier than advertised, so early applications are advised.