Junior Commercial Administrator

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.

The Opportunity: Junior Commercial Administrator

As a Junior Commercial Administrator, you will be an integral part of our Finance team, providing essential support across various commercial and financial operations. This role offers a fantastic chance to gain practical experience in a busy finance department, working closely with experienced professionals and contributing to the smooth running of our day-to-day and month-end processes.

What You'll Be Doing (Key Responsibilities):

• Financial Administration & Support:
• Supporting the reconciliation of jobs between planned versus billed figures, ensuring data accuracy.
• Creating and maintaining vendor and customer records, and assisting clients with financial setup requests.
• Closing old or inactive jobs within our systems to maintain data integrity.
• Assisting with the raising of Purchase Orders.
• Month-End Process Assistance:
• Collaborating with the Finance team on month-end reporting, including assisting with revenue report reconciliations.
• Helping to identify and resolve administrative issues to assist in revenue reporting.
• Assisting in the preparation of month-end evidence and documentation for SOX compliance.
• Data Management & Reporting:
• Extracting and formatting reports from Workday, preparing them for integration into SharePoint files that feed our utilisation, time, and profitability dashboards.
• Supporting the preparation of revenue sheets and gathering necessary evidence for commercial leads.
• Assisting with PowerBI refreshes and data integrity checks (training provided).
• Operational & Commercial Support:
• Providing administrative support for various Workday BAU tasks.
• Assisting with burn reports and timesheet reconciliations, working with delivery and account management teams to understand job-level movements.
• Supporting the commercial lead with resourcing tasks and ad-hoc analysis on expense reports.
• Preparing weekly revenue meeting minutes.

What We're Looking For (Your Profile):

• Education: A recent graduate or someone with a strong academic background in Finance, Business Administration, Economics, or a related field.
• Eagerness to Learn: A genuine interest in finance and commercial operations, with a proactive and enthusiastic approach to learning new systems and processes.
• Attention to Detail: Meticulous and accuracy in your work, with a keen eye for numbers and data.
• Organizational Skills: Excellent ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Communication: Clear and concise communication skills, both written and verbal, to interact effectively with internal teams.
• Tech-Savvy: Comfortable with Microsoft Office Suite (especially Excel) and a willingness to quickly learn new software (e.g., Workday, PowerBI).
• Problem-Solver: A curious mind that enjoys investigating issues and finding solutions.
• Team Player: A collaborative spirit, ready to contribute positively to a supportive team environment.

Bonus Points (Nice to have, but not essential):

• Any prior experience (internship, part-time job) in an administrative, office, or data-entry role.
• Familiarity with financial systems or reporting tools.

What We Offer:

• Career Launchpad: A fantastic entry-level role with clear pathways for growth and development within our Finance team and beyond.
• Mentorship & Training: Work alongside experienced finance professionals who are committed to your learning and provide hands-on training.
• Dynamic Environment: Be part of a fast-paced, innovative company where you'll gain diverse experience.
• Comprehensive Benefits: [e.g., Competitive salary, health insurance, generous paid time off, professional development opportunities, employee wellness programs].
• Collaborative Culture: A supportive and friendly workplace where teamwork and individual contributions are celebrated.

Ready to build your future with us?If you're excited to dive into the world of commercial finance, gain invaluable experience, and make a tangible impact, we encourage you to apply This is your chance to grow your career from the ground up.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.

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