Purchase Ledger Assistant

Job Title: Purchase Ledger Assistant

Location: Staines area

Job Type: Part time 25 hours per week (Mon-Fri), Flexible Hybrid (2 days office)

Salary range: FTE £30-35k + bonus (5% personal + up to 10.5% company)

Department: Finance

Seeking a role with variety and fantastic opportunities working with big brands and large retailers such as Tesco, Sainsburys and Asda?Want to use your skills to influence decisions, working closely with the commercial team? Looking for a great company that is passionate about people and has a track record of growing and developing staff. That is exactly what we can offer you here at Golden Acre Foods.

About Us:

Golden Acre is an ambitious, rapidly growing, and ethical food distributor based in Surrey. Our mission is to bring quality food and drink from across the EU and the rest of the world, to the UKs top retailers and wholesalers. It includes seeking new ways to tackle environmental sustainability and to source healthier products. For over 2 decades weve achieved excellent year on year growth - now over £140m and with plans to achieve £200m in the next few years - fuelled by our passion for quality, service and enduring partnerships.

The opportunity

We are looking for a proactive and diligent Purchase ledger assistant with a good understanding of stock control and operations in a FMCG environment to join our purchase ledger function. They will be part of our purchase ledger team of 4 who are responsible for timely and accurate processing of invoices from purchase to pay as well as partnering with the business to ensure issues are resolved efficiently.

We are about to embark on an ERP upgrade project to Microsoft Dynamics Business Central and therefore the role offers lots of opportunity for someone with a growth mindset and keen to make an impact.

Business partnering with our operations and commercial teams is key to this role to maintain our best-in-class service to our stakeholders from inside and outside of the business.

Being a B-Corp and a growing company, we value the long-term commitment of our colleagues and are serious about our ongoing training & development as well as excellent career prospects.

Key Responsibilities:

Purchase to pay:

• Process invoices in multiple currencies received (PLN, EUR, USD). Validate the invoice for VAT and currency and then matching with quantities and price matching to purchase orders where applicable.
• Liaise with internal stakeholders to query quantities and invoice values to resolve queries with our suppliers.
• Preparing weekly payment runs in multiple currencies for review and approval of the purchase ledger controller.
• Post journals allocating invoices to cash paid on the vendors ledger.
• Ensuring the reconciliation of Purchase Ledger with supplier statement and payments.
• Send remittances to vendors.
• Responsibility for using, owning and maintaining excel models to check transport and other logistic invoices. This involves maintenance of rates and other metrics.

Expenses:
- Support with expense claim processing, review and compliance
- Conduct audit spot checks as required
- Familiarity with concur expense system desirable

Recharges:
- Work with internal stakeholders to validate and calculate recharges to vendors such as marketing, promotion and operational rebates.
- Use and understand excel models to raise purchase credit notes for recharges.

General:
- Contribute to the continuous improvement of the department by making recommendations to drive efficiency and a strong control environment.
- Collaborating with other departments, such as Commercial and Operations, to ensure effective communication and coordination regarding retro discounts, stock management and reconciliation of vendor accounts.
- Other ad hoc tasks and assistance to the finance team on projects / month end.

Skills:

• Proactive mindset and ability to solve problems.
• Recognising process improvements in every day tasks.
• Highly organised with strong attention to detail and the ability to work independently and sometimes manage multiple priorities.
• Excellent interpersonal and communication skills, with the ability to work cross-functionally.
• Our purchase ledger team have a strong link with operations so previous experience of working in FMCG with operations and stock management teams would be beneficial.
• Demonstrate excellent Excel, data management and strong analytical skills. Needs to be intermediate/advanced in excel this means being comfortable with VLOOKUP and SUMIF statements, pivot tables, conditional formatting and sorting data.
• Ideally would have experience of working for a medium to large size business in a purchase ledger role with large volumes of invoices.
• Experience of Microsoft Business Central would be ideal.

Why Golden Acre?

• Be part of a team that values innovation, teamwork, and professional growth.
• We invest in your growth with opportunities for training
• Enjoy a healthy work-life balance with flexible working.
• Competitive package, health benefits, and a fun, inclusive workplace culture.
• Golden Acre is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.