Research Institutes Coordinator

Fixed term maternity cover until December 2026, part time, 29.6 hours per week (0.8 FTE, job share arrangements welcome)

Band 4 - £33,002 to £36,636 per annum, pro rata

About the Role

You will:

• Provide administrative support to the University Research Ethics Committee and other committees and working groups.
• Coordinate meetings, prepare papers, and manage accurate minutes, including sensitive information.
• Support the day-to-day activities of the Research Institutes, including budget management.
• Organize conferences and contribute to stakeholder and public engagement.
• Ensure compliance with Health & Safety and Equality & Diversity policies.

This is a varied and rewarding role, offering the chance to make a real impact on the University's research and knowledge exchange environment.

About the Team

You will be joining a dynamic, supportive team that values professionalism, inclusivity, and collaboration. We work closely with academics, PGR students, and external stakeholders to deliver high-quality outcomes. Our research culture is one of openness, teamwork, and shared success, where every member plays a vital role in advancing the University's research and knowledge exchange mission.

About You

We are seeking a highly organized, proactive individual with excellent communication skills and a commitment to supporting research excellence. You will thrive in a collaborative environment, be confident in handling sensitive information, and bring strong administrative and problem-solving skills.

About the Role

You will:

• Provide administrative support to the University Research Ethics Committee and other key committees.
• Coordinate meetings, prepare papers, and manage accurate minutes, including sensitive information.
• Support the day-to-day activities of two Research Institutes, including budget management and audits.
• Oversee administrative staff and provide professional assistance to Research Institute Directors.
• Organize conferences and contribute to stakeholder and public engagement.
• Deliver training to new professional staff and proactively engage with Directors' work.
• Ensure compliance with Health & Safety and Equality & Diversity policies.

This is a varied and rewarding role, offering the chance to make a real impact on the University's research environment.

Why Join Us?

• Be part of a forward-thinking environment making a difference in research and civic engagement.
• Work with supportive colleagues in a collaborative environment.
• Gain experience across governance, events, training, and stakeholder engagement.
• Contribute to shaping the future of research and knowledge exchange at the University of Suffolk.

Benefits

• Generous annual leave entitlement of 25 days for Bands 1-4 and 30 days for Bands 5 and above, plus 8 bank holidays and any university closure days.
• Enjoy an extra day of paid leave on your birthday, subject to qualifying/service conditions.
• Flexible working, including family friendly policies.
• Competitive workplace pension scheme (USS) with an employer contribution rate of 14.5%, tax relief on contributions and life cover.
• Staff discounts at a number of local amenities in Ipswich.
• Discounted membership at Adastral Park Leisure and Sports
• Access to a range of high-quality learning and development opportunities
• Discounted rates for staff approved to study a UoS undergraduate or postgraduate course, subject to a set of criteria and conditions.
• Cycle to Work scheme.
• Electric vehicle salary sacrifice.
• Employee Assistance Programme (EAP).
• Staff recognition annual awards.

Closing Date: Monday 5 January 2026

Interview Date: Monday 19 January 2026

For an informal discussion about the role, please contact: Andreea Tocca, Head of Research Culture and Knowledge Exchange (KE) and email address

Please see the Job Application Guidance to support your application.

Please be aware that this post is not eligible for visa sponsorship.

Please note:

We recommend that you apply as soon as possible, even if the closing date is in the future.

Applications received may be reviewed before the closing date and should we receive a high number of applications for this post, or high-quality applications which demonstrate suitability, we reserve the right to close the vacancy early. We may hold interviews as and when applications are received, and we reserve the right to offer to a candidate prior to the closing date.

We are a values driven organisation, committed to ensuring we remain a beacon for aspiration and achievement, while providing a great environment to work and study. We are committed to promoting a diverse and inclusive community and we encourage applications from under-represented groups.