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Corporate & Commercial Team Assistant

2 weeks ago

London, Greater London, United Kingdom f47f756e-3ba1-4611-af04-d179cca06a7c Full time £100,000 - £150,000 per year

Working pattern
: Full time

Office location:
London

Greenwoods is known for delivering commercially focused, high quality legal advice with a personal touch. Our Corporate & Commercial team works with a wide range of clients, from entrepreneurs to multinational businesses, on everything from mergers and acquisitions to commercial contracts.

We pride ourselves on our collaborative, pragmatic approach and our ability to tailor solutions to each client's needs. With offices in London, Cambridge, and Peterborough, we offer national reach and deep sector expertise, helping clients navigate complex legal challenges and seize new opportunities.

Role Purpose

We're looking for an organised and proactive Team Assistant to support our team. You'll play a key role in ensuring the smooth running of legal matters, client interactions, and internal processes. This is a fantastic opportunity to develop your skills in a fast-paced, professional environment while gaining exposure to corporate and commercial law.

Key responsibilities
:

Legal & Matter Administration

  • Draft accurate letters, emails, and legal documents.
  • Keep matter details updated and file correspondence correctly.
  • Manage new enquiries, conflict checks, and client onboarding.
  • Use legal systems and tools (Visualfiles, iManage, DocuSign, etc.).
  • Monitor CoSec inbox and complete filings.
  • Create CRM records after business development events.
  • Assist with completions (searches, DocuSign, payments).
  • Provide cover for Employment team when needed.

Team Administration & Coordination

  • Manage calendars and schedule meetings/events.
  • Organise meeting logistics and prepare agendas/minutes.
  • Arrange team socials and celebrations.
  • Book travel, accommodation, and hospitality.
  • Monitor inboxes during absences and handle routine queries.
  • Liaise with other departments for smooth workflow.

Financial Administration

  • Prepare invoices and WIP reports.
  • Submit accurate expense claims.
  • Use SOS and adapt to new finance systems.
  • Ensure compliance with financial policies.

Key Measures of Success

  • Tasks completed accurately and on time.
  • Efficient coordination of calendars, meetings, and travel.
  • Legal documents meet firm standards with minimal errors.
  • Client onboarding and matter management handled promptly.
  • Billing and WIP reports delivered without discrepancies.
  • Positive feedback from fee earners.
  • Ability to prioritise and manage multiple tasks effectively.

What We're Looking For:

Experience & Knowledge

  • Previous legal or professional services experience is essential.
  • Strong admin skills and system proficiency.
  • Basic understanding of corporate and commercial law desirable.

Skills & Abilities

  • Excellent organisational and prioritisation skills.
  • Clear and confident communication.
  • High attention to detail and accuracy.
  • Proficient in Outlook, Teams, Word, and Excel.
  • Proficient in Microsoft Office and adaptable to new systems.

Why Join Us?

This is a great opportunity to join a collaborative, forward-thinking firm where your contribution will make a real difference. You'll work closely with experienced lawyers and gain valuable insight into corporate and commercial law, while developing skills that will support your career progression.

For an informal conversation please contact Samantha Bunn, Talent Acquisition Manager, Greenwoods or check our the careers page and apply directly Job Openings