Accounts Payable Administrator

Join our Finance Team as an Accounts Payable Administrator and be at the heart of keeping our business moving

In this vital role, you'll work closely with vast variety of suppliers across a large range of sectors. The primary purpose of your role will be to successfully manage the processing of Commercial's supplier invoices and credit notes to ensure payments are accurately made and on time. You will also be responsible for managing emails, responding to suppliers and business stakeholders to ensure the department runs smoothly and efficiently.

Your responsibilities as an Accounts Payable Administrator will be:

• To successfully process invoices and credit notes to the supplier accounts you are responsible for
• Be responsible for your own and shared Accounts Payable Teams email inboxes, moving invoices and queries to the appropriate folders to maintain efficiency
• Ensure invoices match the purchase order details
• To successfully set up and maintain supplier accounts, any changes required and ensuring that paperwork and key information supplied by the business is compliant
• Work closely with the Accounts Payable Team and other Finance teams to resolve any queries raise
• Liaise with suppliers to resolve queries on their accounts by interpreting information to be able to respond quickly and accurately
• Collate and distribute relevant reports within the Finance Department, namely query spreadsheets
• To successfully record and file all invoices you are accountable for
• Take responsibility for your own workload and tasks, showing a proactive approach and using your own initiative on what needs to be completed and when

About you

• You will demonstrate enthusiasm and self-motivation with a positive approach to your work
• Have the ability to adapt to an ever-changing environment, successfully prioritise a busy workload and be deadline-conscious
• Demonstrate proficiency in Microsoft office packages, namely Excel
• Excellent communication skills; both written and verbal
• You will enjoy and thrive within a dynamic working environment
• You will have a flexible and resilient approach
• Previous experience working in an Accounts Payable team is desirable but not essential as full training will be provided
• You will have a detail-orientated approach to your work

About us

We're Commercial – a purpose-driven, people-first organisation that's on an exciting journey to reach a £100m annual turnover and beyond. But what really defines us isn't just the numbers – it's the people, the culture we've built, and the innovative spirit that drives us forward.

As Business Transformation Specialists, we combine original thinking with practical expertise to improve the everyday experiences and outcomes for our clients. Our areas of specialism include Managed IT, Smart Technologies, Digital Workspace, Interiors, Office Supplies, PPE, Facilities, and Workwear.

We're proud to be #commercialbynature – a team driven by values, sustainability, and continuous improvement.

And now is a particularly exciting time to join us. Our Commercial HQ is undergoing a full refurbishment – and you'll be working in a brand new, state-of-the-art office space, purposefully designed to support creativity, collaboration, and wellbeing.

Our Benefits

We believe that people thrive when they feel truly valued and at Commercial, we make sure that happens every single day. When you join us, you'll enjoy a desirable benefits package designed to support your personal and professional wellbeing, reward your hard work, and help you flourish in all areas of life. Here's what you can look forward to:

• A base salary of up to £24,570 per annum
• Hybrid working structure with the flexibility to work from home for part of the week after successful completion of your probationary period
• A generous holiday allowance of 25 days plus bank holidays, which increases with length of service
• An enhanced family leave package to support you and your growing family
• Life Assurance, offering peace of mind with cover equivalent to four times your salary
• Access to health & wellbeing support – including 24/7 GP access, physiotherapy, and a confidential Employee Assistance Programme
• Free mortgage advice from leading broker Charles Cameron & Associates, available to you, your family, and friends
• Feel-good extras – including volunteering days, onsite parking at all four of our offices, free refreshments, an employee community platform to stay connected to like-minded colleagues, weekly company-wide Learning Days – a chance to share ideas, gain fresh insights, and explore a wide range of topics together, cycle-to-work and EV schemes, flexible working options, and much more

Training and Development

At Commercial, we invest in our people, 86% of our Senior Managers and 80% of our Directors have been promoted within. Whether you're just starting out or looking to grow, your development journey is as unique as you are – and we'll support you every step of the way by offering training and development opportunities for career growth.

Diversity & Inclusion

At Commercial, we believe our differences make us stronger. We are committed to creating a workplace where everyone feels seen, heard, and valued – no matter your background, belief, identity, or way of life.

We're proud to stand beside one another through life's ups, downs, and everything in between. Our Diversity & Inclusion initiatives – including support around menopause, neurodiversity, mental health, and more – are just one of the ways we look out for each other and celebrate what makes us unique.

We hire people, not checklists. So even if you don't tick every box in the job description, we'd still love to hear from you. Your potential, passion and perspective might be exactly what we're looking for

We are an equal opportunity employer and welcome applications from all individuals, regardless of race, ethnicity, gender identity, age, religion, disability, sexual orientation, or socio-economic background.

To learn more about who we are, our values, and how we protect your personal data during the recruitment process, please visit our website and review our Job Applicant Privacy Policy