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Accounts Assistant

2 weeks ago

Yeovil, Somerset, United Kingdom Resolution Interiors Limited Full time £25,000 - £40,000 per year

Job Purpose:
The role of Accounts Assistant is crucial in supporting and driving the finance and accounting function across the organisation. Working alongside the Financial Controller they ensure sound financial data is captured and help to manage daily financial tasks, ensuring that records are accurate and up to date.

Successful delivery in this role ensures an accurate and efficient accounting system that supports and enables the business to meet its strategic goals.

Key Tasks and Responsibilities:
Ensure all incoming supplier and subcontractor invoices are captured within SAGE 200 / SICON Approvals for project teams review and subsequent payment, in accordance with individual supplier terms and conditions

Review expenses claims and credit card reconciliations within SICON Approvals to confirm that all information has been accurately captured and recorded, ensuring timely sign off by line managers within the designated timeframe. Conduct ad-hoc audits to verify that claimed items adhere to the business Expenses Policy

Assist in the processing of the month end payment run, and where appropriate, process ad-hoc interim supplier payments, pro-forma invoices and remittances

Collaborate with the Commercial and Operations Teams and contribute towards the Supplier On-Boarding Process, ensuring that new suppliers are set up correctly and in line with specified process and agreed payment terms

Assist the Financial Controller in preparing short to medium-term cash flow forecast to help identify any potential cash shortfalls

Reconcile the Direct Debit mandates monthly payments to SAGE as part of the bank reconciliation process. Direct Debit arrangements are agreed/signed off by a bank signatory.

Review income variance budgets against project financial data in SAGE 200 and advise project teams of unbilled works to ensure invoices are issued in a timely manner.

Manage any petty cash requirements and ensure that reconciliations are completed.

In support of the Financial Controller, monitor internal compliance and conduct quality checks and audits to ensure core financial process and procedure is adhered to by internal stakeholders. In collaboration with Head of Process and Governance and Project Coordination Team Leaders, drive improvement to standardise operational process and quality standards across the operational team and wider business

Ensure a consistent high level of service is delivered to customers and clients by addressing incoming enquiries (for example, disputes or discrepancies) and articulating back to them most suitable course of action taken and / or solution