Office Administrator Assistant

13 hours ago

Lincoln, Lincolnshire, United Kingdom Optimum Safety Ltd Full time

Optimum Safety is an Award-Winning Lincoln-based safety consultancy that brings the very best qualified advice, support, consultancy and training to our clients across the country.

We are seeking an organised and proactive Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, ensuring smooth communication, and providing essential administrative support.

Key Responsibilities:

  • Answer incoming telephone calls and direct them to the appropriate consultant.
  • Maintain office supplies inventory and place orders as needed.
  • Update and manage office documents, ensuring accuracy and organisation.
  • Printing manuals and handbooks for clients.
  • Produce quotes for the business services.
  • Schedule and book fire risk assessments, ensuring compliance with company policies.
  • Organise face-to-face and eLearning training sessions, coordinating schedules and resources.
  • ·Manage petty cash transactions and ensure accurate record-keeping.
  • ·Raise invoices.
  • Update the computer database accordingly to ensure accurate record-keeping.
  • Assist with general administrative tasks to support the team as needed.
  • Carry out ad-hoc tasks requested by the Managing Director and consultants.
  • Customer care calls – keeping in touch with clients.
  • Assist in producing monthly blogs and newsletters.

Skills and Experience We Are Looking For:

  • Business Administration Level 3 or similar
  • English GCSE Grade C or equivalent
  • Must be proficient in the use of common computer applications and software
  • Previous experience in an administrative role preferred.
  • Strong communication and organisational skills.
  • Confident, passionate and knowledgeable in their subject area
  • Has high levels of accuracy and excellent attention to detail
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Using Canva - graphic design tool (or willing to learn)
  • Previous experience of using a photocopier
  • Basic financial skills for handling petty cash and invoices.
  • Ability to multitask and prioritise tasks effectively.
  • Attention to detail and problem-solving skills.

Please note that you must be eligible to work in the UK (no Visa sponsorships/extensions).

Job Type: Part-time

Pay: £14,285.96-£15,700.00 per year

Expected hours: 22.5 per week

Benefits:

  • Company pension
  • Free parking
  • On-site parking

Ability to commute/relocate:

  • Lincoln: reliably commute or plan to relocate before starting work (required)

Education:

  • GCSE or equivalent (required)

Experience:

  • Customer service: 1 year (preferred)
  • Administrative experience: 1 year (required)

Language:

  • English (required)

Licence/Certification:

  • Driving Licence (preferred)

Work Location: In person

Expected start date: 01/06/2026

  • Administrator

    1 week ago

    Lincoln, Lincolnshire, United Kingdom Home Instead Full time £19,100 per year

    Company Description Home Instead is the world's leading provider of non-medical care and companionship services for older people. We help our clients remain independent, happy, and comfortable in their own homes. We are committed to changing the face of aging by providing outstanding, personalised care. With minimum visits of one hour, award winning training...

  • School Administrator

    5 days ago

    Lincoln, Lincolnshire, United Kingdom Thrive School Solutions ltd Full time £25,000 - £40,000 per year

    Join Thrive School Recruitment as a School Administrator in LincolnshireDo not pass up this chance, apply quickly if your experience and skills match what is in the following description.Are you an experienced school administrator looking for your next role? Thrive School Solutions is excited to be recruiting for a School Administrator at a well-regarded...

  • Office Manager and PA

    19 hours ago

    Lincoln, Lincolnshire, United Kingdom Nova Talent Full time

    An award-winning CEO is seeking a highly capable, discreet, and proactive Office Manager & Personal Assistant to provide seamless support across both business and personal responsibilities.This is a pivotal role for a sharp, organised professional who thrives in a fast-paced, ever-changing environment and excels at anticipating needs before they arise. You...

  • GLCCA Executive Support Officer

    1 week ago

    Lincoln, Lincolnshire, United Kingdom Lincolnshire County Council Full time £32,597 - £35,112 per year

    Job Introduction Executive Support Officer (Mayor)Job Title: Executive Support Officer (Mayor)Working Pattern: Full-time, on-site with occasional travelSalary: £32,597-£35,412Location: Lincoln (Mayor's Office, GLCCA)Closing Date: November 13th, 2025Interviews: November 28th, 2025OverviewThis is an exciting opportunity to join the newly established Greater...

  • Wealth Administrator

    5 days ago

    Lincoln, Lincolnshire, United Kingdom RBC Full time £30,000 - £40,000 per year

    Job DescriptionWhat is the opportunity?We have an exciting opportunity for a Wealth Administrator to join the Wealth Management team in our Lincoln office.The successful candidate will play an integral role in the day-to-day ongoing administration of client's accounts. This is a busy and varied role and no two days will be the same. You will be providing the...

  • Finance Officer

    1 week ago

    Lincoln, Lincolnshire, United Kingdom University of Lincoln Full time £24,344 - £30,000 per year

    Business Support TeamLocation: LincolnSalary: From £24,344 per annumPlease note, this post is permanent and full-time at 37 hours per week.Closing Date: Monday 08 December 2025Interview Date: To be confirmedReference: FS6159B We have an exciting opportunity for a Finance Officer to join our Finance Team.As a Finance Officer you will work closely with...

  • Team Support Administrator

    2 weeks ago

    Lincoln, Lincolnshire, United Kingdom Western Power Distribution Full time £18,000 - £25,000 per year

    Job IntroductionA 6-month fixed-term opportunity (subject to review) is available for a Team Support based at Lincoln.Our Team Supports take customer calls on everything from new supplies to faults. It's a busy and diverse role that will also see you co-ordinating work projects, teams, Craftspeople and managing all associated administration. This might be...

  • HR & Office Manager

    2 weeks ago

    Lincoln, Lincolnshire, United Kingdom SPERICLE LTD Full time £25,000 - £40,000 per year

    This is an exciting opportunity to join a well-established family run group of companies based in Lincoln. HR/Office Manager should have proven experience working within a small team environment. Candidate will work closely with and support the Director in the smooth running of the Organisation.Responsibilities and ExpectationsOversee the recruitment,...

  • Logistics Administrator

    13 hours ago

    Lincoln, Lincolnshire, United Kingdom Apogee Corporation Full time

    Lincoln (Hybrid Working Arrangment)Job Summary ABOUT USWith over 30 years of expertise, Apogee transforms how organisations of every size and sector manage their IT – delivering everything they need through one seamless point of contact. As an independent subsidiary of HP Inc., we combine the agility of a specialist provider with the power of one of the...

  • Logistics Administrators

    12 hours ago

    Lincoln, Lincolnshire, United Kingdom Apogee Corporation Full time

    About UsWith over 30 years of expertise, Apogee transforms how organisations of every size and sector manage their IT – delivering everything they need through one seamless point of contact. As an independent subsidiary of HP Inc., we combine the agility of a specialist provider with the power of one of the world's leading technology companies, giving our...