ICBSE Systems and Data Coordinator

Job Title
ICBSE Systems and Data Coordinator

Salary
£29,250 per annum

Contract Type
Permanent

Location -
We fully support flexible working, from our superb offices in Holborn and from home. We do require staff to spend 20% of their time in the office. This is subject to role requirements.

About Us
The Royal College of Surgeons of England is the professional body for surgery. Our mission is to build the future of the surgical profession and improve the delivery of surgical care. We do this through education, training, examination, supporting surgical research and providing support and advice for surgeons at all stages of their careers.

About The Role
The Royal College of Surgeons, intercollegiate body is looking for someone to support the work of the Data and Systems Manager. Coordinating intercollegiate surgical examinations for the four Surgical Royal Colleges in the UK and Ireland. Oversees candidate data, test-centre logistics, and result consolidation, ensuring accuracy, quality assurance, and efficient processes to maintain the integrity of surgical education and professional standards. They will liaise with software providers, ensure data accuracy, support quality assurance, and provide statistical input for reports. The role will maintain CRM integration and collaborate effectively to uphold high standards in examination delivery.

Responsibilities

• Coordinate intercollegiate surgical examinations across the four Surgical Royal Colleges.
• Manage test-centre logistics and liaise with delivery partners.
• Prepare candidate lists and ensure accurate database uploads.
• Consolidate examination results and support quality assurance processes.
• Analyse candidate and question performance, providing statistical input for reports.
• Maintain effective data systems and CRM integration for all exam-related information.

About You

• Strong experience with databases, large datasets, and Microsoft Excel.
• Excellent organisational skills with the ability to meet tight deadlines.
• High level of numeracy and attention to detail.
• Strong analytical, written, and verbal communication skills.
• Office experience including report and spreadsheet preparation.

What We Can Offer You

• 27 days paid holiday + bank holidays and up to 4 college closure days
• Flexible working
• Enhanced contributory pension scheme & other leave entitlements
• Variety of learning and development opportunities
• Wellbeing programme & Employee Assistance Scheme

Interested Candidates
If you wish to apply or if you have any questions about this position please email your CV together with a cover letter to

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Any personal data collected from you, or that you provide to us, will be processed by us in accordance with our recruitment processes. If unsuccessful in your application, your information will be held by us on our database for a period of 6 months before deletion. If you would like your information removed sooner, please contact

Closing date: 4th January 2026
The Royal College of Surgeons of England is an Equal Opportunities Employer. We are open to all talent and we actively ensure that all qualified applicants will receive equal consideration for employment without regards to age, disability, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

The Royal College of Surgeons of England is committed to protecting your privacy. We are registered as a data controller with the Information Commissioner's Office (ICO). All College employees are responsible for records held, created and used as part of their work for the College including patient/client, corporate and administrative records. Records are managed according to the requirements of the Data Protection Act 2018 and ensure confidentiality. The College ensures that staff are trained to handle the information you submit to us with care and discretion, seeking advice where necessary.