Allotment Officer
2 weeks ago
RAMSGATE TOWN COUNCIL
Job Description
Allotments Officer
Job Grade: SCP Range: 7 (FTE £26,403) – 12 (£28,598), LC1 Substantive
Contracted Hours: 20 hours per week
Contracted Days: Monday to Wednesday
NB. Additional hours may be taken as TOIL and managed within the requirements of the Council operations. Payment of overtime will not be considered in normal circumstances.
Different working days may be permissible.
Responsible To: Deputy Town Clerk / Finance Officer
Based At: The Custom House, Ramsgate
Car User: Casual User Only
Job Description Date: November 2025
Annual Leave: Starting at 22 days plus Bank Holidays (FTE)
Politically Restricted Post? No
Enhanced CRB Check? No
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Main Purpose of Role:
The Allotment Officer ensures that the administration of the Town Council managed allotments is undertaken in accordance with the policies of the Council and the various Allotment Acts.
Specific Responsibilities
1. To oversee the Allotment Site Representatives, including:
a. Writing & reviewing the "Roles & Responsibility of the Allotment Site Representatives" (to be approved by the Council).
b. Advertisement and appointment of Site Representatives.
c. Liaise with the allotment Site Representatives as required in order to receive briefings on all matters concerning the allotment sites.
d. Ensure the Site Representatives are aware of the Council's policies and acting within these policies and the Allotment Acts.
e. Ensure that the Site Representatives are supported and report any problems to the Deputy Town Clerk / Council.
2. Maintain a waiting list and allocating plots appropriately.
3. Carry out site inspections to monitor the condition of sites and individual plots, and take action as required in accordance with Council policies.
4. Identify the requirement for repairs and other works to sites and plots, and ensure works are completed to the required standard; obtaining quotes and working with the Technicians where appropriate.
5. To implement any decisions of the Council in relation to the allotments, in conjunction with contractors and colleagues as appropriate.
6. Undertake allotment site visits as necessary to assess the condition of plots and take action as required in accordance with Council policies.
7. To write, and possibly present, reports to the Council/responsible committee on matters relating to the allotment sites.
8. To take appropriate action against those tenants not complying with the terms of their allotment tenancy, including serving termination notices.
9. To respond effectively to all enquiries including complaints, disputes and incidents reports, including making referrals if required and working with other Council officers and outside agencies where necessary.
10. To establish and maintain effective record-keeping for allotment matters.
11. To send out the allotment invoices annually and oversee the collection of the plot, water fees and key deposits under the guidance of the Deputy Town Clerk
12. To draft and maintain an 'out of office hours' policy.
13. To undertake research and liaise with The National Allotment Society when necessary to ensure correct handling of matters.
General Duties:
1. To deal with visitors to the Council office if required.
2. To ensure that the Council offices project and always portray a professional image.
3. To ensure that the Council always complies with all aspects of Data Protection and the GDPR legislation requirements.
4. The post holder may be required to perform duties other than those given in the job description for the post. The particular duties and responsibilities attached to the post may vary from time to time without changing the general character of duties or the level of responsibility entailed.
Personal Duties:
1. To have due regard for your own health and safety and that of any colleagues who may be employed and the general public, and to bring to the attention of the Council without delay any matters which may be prejudicial to health and safety best practices and policies.
2. To treat all colleagues, Councillors, partners, and members of the public with respect and equality.
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Hours: To be worked across Monday - Wednesday each week between 08:00 and 17:00hrs.
Total hours per week: 20 hours.
Pay: £ £14.82 per hour (SCP 7-12) / Full Time Equivalent £26,403 - £28,598
Pension: Auto enrolment in the Local Government Pension Scheme.
Paid holiday: 22 days per year / pro rata
To Apply: Complete the application form and equalities monitoring form.
Send to: Mrs K Hobbs – Mayor's PA / Administrative Assistant
Ramsgate Town Council
The Custom House
Harbour Parade
Ramsgate
CT11 8LP
Or via: CV's will not be accepted.
Deadline for applications 9am on Wednesday 10th December 2025
Interviews are planned for the week commencing the 15th December 2025.
Job Type: Part-time
Pay: £26,403.00-£28,598.00 per year
Expected hours: 20 per week
Benefits:
- Company pension
- Flexitime
- Sick pay
Work Location: In person
