People Team Assistant

Welcome to Geoquip Marine, we are global leaders in offshore geotechnical engineering, providing innovative and reliable solutions to the offshore energy, renewables, and infrastructure sectors. With a fleet of state-of-the-art vessels and advanced geotechnical technology, we specialise in seabed investigation, data analysis, soils and rock testing and engineering expertise that enable safe and efficient offshore operations worldwide.

Job Title: People Team Assistant

Location: Wine Street, Bristol, BS1 2BD

Onsite/Hybrid: Onsite, moving to hybrid after probation

Right to Work in the UK – we are unable to sponsor a visa for this position

(Applicants must have the current legal right to work in the UK at the time of application. Proof of eligibility will be required during the recruitment process. Unfortunately, we are unable to offer visa sponsorship for this role.)

At Geoquip Marine, our People Team plays a vital role in shaping an exceptional employee experience for our globally dispersed workforce. We drive people strategies that align with business goals—covering everything from recruitment, selection, and workforce planning to employee wellbeing, inclusion, and engagement. From global mobility to mental health initiatives, we ensure our people feel supported, valued, and connected wherever they are in the world.

Within our People Team, our Crewing Team ensures offshore operations run smoothly by managing crew logistics, documentation, recruitment, and compliance, thereby ensuring every mission is safely and effectively staffed.

We're looking for a proactive and highly organised People Team Assistant to join our team. In this role, you'll play a key part in keeping our operations running smoothly by supporting a variety of administrative activities. We're looking for someone who brings proven experience in a similar role—ideally within an HR department—and who thrives in a fast-paced, detail-oriented environment.

You'll need excellent organisation skills, a keen eye for detail, and the ability to manage multiple priorities efficiently. Strong communication skills in English (both written and verbal) are essential, as is proficiency with MS Office.

What you'll do:

• Providing general administrative support across the People Team to ensure smooth day-to-day operations.
• Being the first point of contact of contact for employees, including monitoring of the inbox, responding appropriately and escalating when needed.
• Assisting with employee lifecycle activities, including onboarding and offboarding tasks, as well as collecting documentation, arranging inductions and ensuring records are complete.
• Maintaining and updating employee information in databases, ensuring data accuracy and GDPR compliance.
• Preparing and filing documents such as contracts, correspondence and checklists, as well as keeping the electronic filing system organised. Assisting in digitising employee and crew folders.
• Taking accurate and confidential notes during meetings and handling sensitive information with care.
• Supporting the scheduling and coordination of People Team sessions and meetings.
• Helping the wider People Team with general administration when required.
• Producing standard reports and summaries from information systems when requested.
• Preparing employee communications and updates, such as internal announcements or induction materials.
• Supporting People Team projects such as wellbeing, engagement or data-clean-up initiatives.
• Performing any other duties as required, within the scope of the role and the employee's competence.

Who We're Looking For:

Essential:

• Sufficient Administration experience.
• Excellent communication skills in English, both verbal & written
• Strong attention to detail skills
• Fully Conversant in MS Office, in particular Word, PowerPoint, and Excel.

Desirable

• Any experience or knowledge with HR and associated systems, e.g., BambooHR, Onboard Tracker, Teamtailor, etc.
• Experience with MS SharePoint and MS Publisher

What's in It for You?

• Opportunity for career growth – Gain valuable experience in a growing sector with career development opportunities.
• Be part of an innovative and growing company making an impact in offshore geotechnical solutions
• In return a competitive salary is on offer along with the benefits below.

What can we offer?

• Flexible Working Options
• 25 days Annual Leave
• Maternity & Paternity Leave benefits
• Private Healthcare with Eye Care & Dental, Income Protection, Life Assurance
• 5% Employer Pension Contribution
• Employee Assistance Program & Mental Health Support
• Unemployment & Life Insurance
• Professional Development & Subscription Support
• Gym Membership Scheme
• Salary Sacrifice - Cycle to Work Scheme
• Employee referral bonus scheme
• Engaging team socials and opportunities to give back through volunteering

How to Apply

Please submit your CV and answer the application questions to the best of your experience and knowledge.

We are an equal opportunity employer and welcome applications from candidates of all backgrounds.