Facilities Coordinator

The Vacancy
Reporting to the Lead Coordinator based in Coventry and working closely alongside the rest of the teams at Coventry, Liverpool and Oxford.

The Facilities coordinator will be responsible for supporting the Facilities and workshop maintenance teams in successfully executing reactive and preventative maintenance.

Main Responsibilities:

• Support the Facilities Management team in ensuring the delivery of KPI,s
• Ensure external contractors are booked onsite to perform maintenance on workshop and facilities equipment.
• Review service contracts for workshop and facilities equipment.
• Support the data capture of maintenance running cost across all sites, including planned/reactive maintenance and utilities data.
• ensure external contractor documentation, ensuring all relevant documentation is obtained from the contractor prior to and on completion of works and loaded onto the CAFM system.
• Actively assign and log jobs through a maintenance management system
• Be a point of contact for the Maintenance Helpdesk
• Be responsible for providing data as required to support workshop and facilities KPI's on request of the head of Facilities
• Responsible for ensuring the buildings and workshops asset list remains relevant and up to date.
• Responsible for ensuring job schedules are created and kept up to date.
• Ensure all workshop and facilities machinery electronic versions of the OEM manual are uploaded to CAFM or maintenance management system.
• Be responsible for creating the equipment and plant preventative maintenance work orders.
• Keep logs of all equipment breakdowns
• Obtain quotations and raise purchase requests.

Person Specification
Essential Skills/Qualifications/Experience

• Experience in an administration or coordinator position
• Experience of delivering tasks on time
• Preferably with experience of planning
• Experience in managing multiple disciplines.
• Strong I.T skills
• Individuals with less experience will be considered if they can demonstrate an equivalent skill set.

General Skills and Abilities:

• Strong numeracy and literacy skills
• Self-motivated with ability to meet deadlines.
• Excellent communication skills, both written and oral
• Ability to work within a team-focused environment.
• Articulate with interpersonal skills.
• Keen attention to detail
• Can do attitude.
• Reliable
• High level of personal integrity

Desirable Skills/Qualifications/Experience

• Preferably from a facilities maintenance background or be familiar with

About The MTC
The Manufacturing Technology Centre (MTC) is an internationally renowned and respected research and development organisation, bridging the gap between academia and manufacturing, and is home to some of the brightest minds in engineering from around the globe.

The MTC's engineers, scientists and technicians work with some of the most advanced manufacturing equipment in the world in a supportive and collegiate environment for the development and demonstration of new technologies on an industrial scale, helping manufacturers of all sizes develop new and innovative processes and technologies.

Established to prove cutting edge manufacturing advances in an agile environment in partnership with industry, academia and other institutions, the MTC works with hundreds of industrial clients across a range of sectors including automotive, aerospace, rail, informatics, food and drink, infrastructure, construction and civil engineering, electronics, oil and gas and defence. The MTC helps businesses thrive by advancing their technological and engineering capabilities to improve their business efficiency, capability and competitiveness.

Supported by one of the largest public sector investments in UK Manufacturing, the MTC's engineering capabilities cover research and development, advanced manufacturing management, factory design and training for the skills of the future.

The MTC has world-class facilities in Coventry, Liverpool and Oxford, and is part of the UK's High Value Manufacturing Catapult, supported by Innovate UK.

Reference Checks and Security Checks (where applicable)
Due to the nature of our business, all employment is subject to satisfactory references being obtained alongside a level of security clearance checks.