Payroll Manager, UKEA

About Palladium
Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 2,100 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.

Palladium is part of GISI's Consulting Group, which aims to create solutions for the world's most complex challenges. With annual revenues of $14 billion, GISI's approximately 15,000 employees are engaged in projects across 100 countries worldwide providing construction, program/project management, and engineering consulting services.

This Opportunity
Palladium is seeking a
Payroll Manager
for a
12-month fixed-term
role to provide parental leave cover. This role is accountable and responsible for ensuring salaries are processed for payment in an accurate and timely manner.

The Payroll Manager Will

• Manage the operations of the payroll within the established procedures to ensure timely and accurate generation of payroll, statutory deductions, and any internal salary coding
• Manage administration of the Deltek Time Collection System; updating, reporting and the associated data integrity
• Manage the administration of timesheets transition process to ensure the cost of salary and employees' benefits are reflected correctly in financial system for all employees in Payroll region

Location:
The position is based in Palladium's London office, within our United Kingdom, Europe, and Africa (UKEA) region. Please note that applicants must have the right to work in the UK, as visa sponsorship is not available for this role.

Palladium supports a hybrid working model with 3 days in office, 2 days from home.

Reporting Lines

• The role will form part of the Finance Department and will report to the Regional Finance Director

Primary Roles And Responsibilities

• To manage regional payroll workload for both Associates, Payroll and self
• Process assigned payroll payments and any outsourced payrolls accurately and obtain the necessary authorization for payments
• Manage the processing of timesheets and the posting of timesheet journals against projects at month end (using the Cost Point module in the Deltek ERP suite)
• Reconcile and resolve any coding or setup errors in employee timesheet data
• Maintain the payroll master file in conjunction with information and instructions received from HR, Project management and Operations teams, and the Finance department
• Ensure that all increases, adjustments, leave, variable pay and bonus provisions are accurately calculated and recorded
• Process payment of expenses or allowances as authorised
• Ensure that the payroll outsourcing provider is updated with all changes as required, all data and figures provided to them are accurate and submitted on time
• Regular communication with any payroll outsourcing providers that Palladium uses
• Process service termination functions and onboarding of new employees
• Verify all transactions for compliance with Palladium's HR and Financial policies and procedures
• Coordinate the transfer of salary funds to the bank
• Reconcile accrued salaries and wages and all payroll relevant accounts in the general ledger
• Respond to queries from employees and external agencies on payroll and benefits related issues
• Ensure proper filing of all payrolls records and maintain confidentiality of records
• Ensuring compliance with reporting requirements, processing retirements / pension payments, group and payroll tax as per legislation requirements
• Deliver Business Activity Statement information to the various businesses by due dates
• Year-end processes and reconciliations for Payment Summaries
• Year-end reconciliations and payments to relevant authorities. Coordinate and manage external and internal payroll audit request
• Formulating any reports as requested by Management, HR, or Finance
• Monitor and contribute to continuous improvement in the payroll and business processes
• Play an active role in improving HR/Payroll processes
• Assist with advice to other payroll functions in the designated region
• Manage and develop team members - set goals, provide feedback, coach, and mentor
• Any other duties assigned by the Finance Director
• Additional tasks as required

Essential Criteria

• Payroll Management Certificate or similar
• Minimum 5 years' experience in full function of Payroll processing
• Experience working with Deltek GCS or Costpoint accounting system an advantage
• Experience working with major payroll systems, ADP/Equiom experience advantageous
• Knowledge of multi-state payroll taxes
• Understanding of payroll principles, practices, regulations, and procedures
• Project accounting / experience of processing timesheet data and posting the resulting journals against projects in an ERP is essential
• Understanding of basic accounting practices and procedures
• High standard of written and verbal communication skills
• High level of attention to details and accuracy
• Quick starter: Ability to deal with complex problems, employment contracts and related issues
• Ability to work independently and also be able to operate as part of a team and able to communicate in a friendly and polite manner
• Sound decision making skills
• Ability to communicate effectively with different cultural contexts and negotiate persuasively with high level as well as other employees

Desirable Criteria

• Diploma or Degree in Accounting advantageous, but not required

Applications will be accepted on a rolling basis. We encourage you to apply early as the position may close once a suitable candidate is found.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made during the recruitment process (due to disability, neurodiversity, or for any other circumstance), please email our team at and we will be in touch to discuss.

Safeguarding - We define Safeguarding as "the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm". We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.